Job description
The mission of the ND Department of Corrections and Rehabilitation (DOCR) is transforming lives, influencing change, strengthening community. To accomplish this mission, the ND DOCR utilizes more than 100 different job classifications or type of work. Our employees provide many different services to a diverse correctional population of juveniles, and adults, such as therapeutic rehabilitation, medical care, physical plant services, education, information technology, and a variety of correctional security and law enforcement jobs responsible for security and management of individuals in custody of the DOCR.
Are you ready to ADVANCE your career and make a difference in your community?
The ND DOCR Division of Parole and Probation Bismarck district office has an exciting position for an Administrative Assistant. Starting salary is $18-$20 per hour depending upon experience, plus fully paid health insurance premium for single or family plans. Although this position is classified as temporary, it is on- going in duration, working 30-40 hours per week.
Summary of Work
Administrative Support:
Greet clients and other people coming into the office. Direct them to the proper officer or handle the situation personally.
Respond to clients daily questions regarding their supervision status and conditions of probation or parole.
Answer telephone and direct calls to proper officer. Attempt to assist the caller in the absence of the officer. Direct the calling party to the appropriate agency or official if our office is unable to assist the caller.
Maintain appointment schedule for the officers.
Type correspondence for the officers including forms, memos and letters.
Responsible for processing incoming and outgoing mail. Pickup incoming mail at the post office, open and stamp with date received, distribute to proper officer or process personally. Prepare and post outgoing mail and deliver to post office.
Create and revise forms as needed.
Computer data entry.
Maintenance of offender files to include documentation and scanning.
Monthly reports.
Responsible for maintaining the stock of supplies on hand and ordering supplies from central office when necessary.
Works professionally with local stakeholders regarding supervision of clients.
Assist with writing petitions and supervising and maintaining SCRAM and GPS inventory.
Minimum Qualifications
Requires a high school diploma or equivalent. Additional work experience performing office support, clerical, or secretarial duties is desirable. Good interpersonal, oral and written communication skills is necessary for performing the job duties. Preference may be given to those individuals who have experience with Windows, Microsoft Word, Microsoft Excel, and possess prioritization and time management skills. Must be able to meet strict guidelines and manage time independently. The successful candidate must be flexible and innovative in carrying out assigned responsibilities. Must successfully complete standard background and criminal record check.
Application Procedures
- Cover Letter
- Resume
- Transcripts
Contact Brian Miller , 701-934-1467/or brianlmiller@nd.gov or TTY 800-366-6888 for more information or assistance in the application or interview process.
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. ยง 23-12-10.
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