The Administrative Assistant offers the opportunity to provide administrative support across all company functions at RenewAire. As the face of the public, you will set the tone for guests and employees and be accountable for many important administrative tasks to ensure the efficient operation of the corporate office. If you have a knack for hospitality, a "get-it-done" attitude, and are a trusted professional, we would love to talk to you.

This hourly, full-time position is scheduled Monday - Friday from 8am - 4pm. We offer excellent benefits such as health, dental and vision insurance, a 401k program with a 6% match, PTO and paid holidays plus much more!

WHO WE ARE: Founded in 1978, RenewAire’s sole mission continues to be saving energy. We are a thriving, green company based outside of Madison, WI and we continue to experience substantial growth. We design and manufacture custom-engineered Energy Recovery Ventilators for residential and commercial applications. Our products improve indoor air quality by supplying fresh air, while at the same time conserving energy.

WHAT YOU WILL DO :

• Provide a welcoming first impression for visitors, answer phone calls and direct inquiries to appropriate areas
• Maintain lobby appearance
• Monitor security access and issue visitor badges
• Maintain relationships and coordinate facility vendor services including but not limited to coffee, vending, fitness equipment, furniture, document shredding, office cleaning, indirect small tool supplies, janitorial supplies, lawn maintenance, snow plowing, CSA, entrance floor mats
• Prepare and receive and sort mail and deliveries

EVENTS & MEETING SUPPORT

• Coordinate meeting amenities as needed- onsite and offsite –schedule meeting space, order lunches, assist with travel plans
• Assist in planning and coordinating company events
• Provide administrative support to a variety of functional areas as requested- create spreadsheets, posters, announcements, presentations, filing, QRM events
• Assist with preparation of company meeting presentations, prepare meeting room, send Outlook meeting invites

CANDIDATE AND EMPLOYEE SUPPORT

• Prepare new hire orientation packets
• New hire clerical support – maintain organizational chart, HR employee file creation, telephone directory, Production employee listing, new hire onboarding schedule
• Provide support to recruitment function including job postings, pre-employment testing, and interviewing scheduling
• Coordinate annual and new hire company clothing orders

OFFICE MANGEMENT

• Maintains files and documentation related to safety inspections and operations.
• Supports safety committee with communication, purchasing, etc.
• Issue and update records for employee security access and fob issuance
• Coordinate office supply orders
• Coordinate, inventory and maintain safety supplies as needed
• Maintain coffee supplies and kitchen areas
• Maintain Company bulletin board postings
• Coordinate some building janitorial supply ordering

WHAT YOU BRING:

• High school diploma or equivalent required. Associates Degree preferred
• Previous administrative or reception experience or knowledge of administrative and clerical procedures
• Microsoft computer efficiency- intermediate level of Microsoft Outlook, Word, Excel, PowerPoint, and knowledge of or desire to learn Publisher, Visio
• Knowledge of customer service principles and practices

WHO YOU ARE:

• Adept at hospitality and customer service
• Excellent verbal and written communication skills
• Professional personal presentation and demeanor
• Ability to work with various departments and foster teamwork
• Demonstrated ability to work independently with minimal supervision
• Proven integrity to maintain highly confidential information

RenewAire is an Equal Opportunity Employer