Job description

Title: Administrative Assistant

Supervisor: Executive Director

Location: Hopewell, NJ

Date Prepared: February 21, 2023

Start date: Immediate

Work style: On-Site

Compensation: Part time, $20.00/hour

Sourland Conservancy

Located in the heart of the most densely populated state in the nation, the 90-square-mile region sequesters carbon and provides fresh air and critical habitat for people and animals - including 57 state-listed, threatened, and endangered species. Streams that begin their journey on the Mountain flow into rivers that provide clean drinking water for millions of people in New Jersey and Pennsylvania. Resident and migratory birds, fish, and other animals rely on the Sourland forest to provide crucial food, shelter, and breeding areas.

The Sourland Conservancy plays a critical role in protecting the Sourland Region. The Sourland Conservancy’s mission is to protect, promote and preserve the unique character of the Sourland Region. We value inclusion, knowledge, respect, and diversity.

Summary of Position: Support a team of dedicated staff and volunteers. In this role, you will have the ability to work with a number of different people and focus areas. The ideal candidate will be a problem solver who has excellent communication skills and a keen attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. This role reports directly to the executive director.

Duties and Responsibilities:

• Providing clerical/administrative support to staff
• Schedule meetings, answer phones and respond to outside emails
• Work as a cohesive team with bookkeeper and treasurer to track budget revenue and expenses
• Maintain physical files and virtual files in Google Drive
• Manage conservancy volunteers
• Maintain inventory, order supplies and manage merchandise sales
• Run and analyze reports to assess the efficiency of programs
• Create online registration and donation forms
• Provide technical support for meetings and events

Qualifications:

• Strong technical knowledge of Microsoft Office Suite and experience with Google platforms and Zoom teleconferencing
• Agile thinker and problem solver
• Strong organizational skills, ability to multi-task
• Strong time management and project management skills
• Resourceful, creative, and flexible in navigating needs and priorities
• Comfortable interacting with diverse groups
• Ability to work independently and collaboratively across the organization

Desirable Skills:

• Positive, professional approach, and strong interpersonal skills
• Experience with a donor database (i.e. Donor Perfect) and Quickbooks a definite plus
• Customer service experience

The Sourland Conservancy is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, family status, or veteran status. The Sourland Conservancy values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Sourland Conservancy employees are required to be vaccinated and boosted against COVID-19.

Job Type: Part-time

Pay: $20.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift

COVID-19 considerations:
All Sourland Conservancy employees, volunteers and partners must follow CDC COVID-19 guidelines, wear a mask in enclosed spaces, and follow social distance protocol. Sourland Conservancy employees are required to be vaccinated and boosted against COVID-19.

Ability to commute/relocate:

• Hopewell, NJ 08525: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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