Job description
Recruiting Opportunity Closes: 03.30.2023
Hourly Wage: $15.00
Hours Per Week: 38
Status: Non-Exempt / Full Time
Number of Positions: 1
Department: Corps
Position Title: Administrative Assistant
The Salvation Army Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Application Instructions:
Complete the online job application.
To apply online go to: Administrative Assistant
To apply in person go to 541 NE Dekalb Ave., Bend, OR 97701. Complete the job application provided to you. Incomplete applications will not be accepted.
Questions, contact Capt. Maria Pineda Ibarra at maria.pineda.ibarra@usw.salvationarmy.org or call (541) 389-8888. Capt. Pineda Ibarra is the sole point of contact for questions regarding this position.
Recruiting Accommodation Statement:
To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.
COVID-19
The Salvation Army will comply with all governmental orders and any contractual obligations relative to COVID-19 safety measures, including mandatory vaccination of staff, if required. The Salvation Army will consider requests for exemptions from any such requirements on either religious or medical grounds.
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Education and Work Experience:
- Education: High School Diploma or Above
- Work/Professional Experience: Must be experienced in dealing with people and have organizational skills as well as able to follow directions and must be self-motivated.
Position Overview: To assist the Corps Officer with everyday clerical duties that are, but not limited to: Finances, Mailings, Donors, Human Resources, Coordinate Trainings, and all other duties assigned.
Qualifications, Knowledge, Skills, and Abilities: Must have knowledge with basic Microsoft programs (Word, Excel, Publisher, and PPT). Must possess and maintain a valid Oregon Driver's License, successfully pass The Salvation Army's driving test, Criminal background check and OMV Check.
- Spelling @ 90% Accuracy
- Grammar @ 85% Accuracy
- Must have Filing and Organizational Skills
- Written and oral communication skills sufficient to meet the daily expectations of the job assignment
- A working knowledge of client services and community resources
Responsibility: Moderate impact on programs and costs. Work is performed under general supervision with advice and assistance available. Matters dealt with are usually controlled by established procedures.
Organizational Skills: Must be responsive, organized, detail-oriented, self-motivated, and able to work independently, and take projects from beginning through completion.
Professionalism:
- Must adhere to all Salvation Army policies and procedures.
- Must maintain the integrity of confidential communications or activities.
- Must maintain professional, courteous, and cooperative manner with all THQ, DHQ, and "Field" Personnel and outside contacts and demonstrate respect and a positive attitude toward them at all times during the workday.
- Must be a team player, take initiative and be flexible in assisting others and to the best of the employee's ability, ensure accurate and timely work objectives.
- Must demonstrate dependability by arriving and leaving work on time, by taking the allotted time for lunch and breaks and by limiting personal business and socializing to break periods.
Essential Functions:
- To help the Corps Officer maintain the finances of the Corps through processing deposits, accounts payable, Donors (CDS), budgeting, budget work.
- Prepare monthly and seasonal statistic reports as needed.
- To prepare and send out Donor (CDS) Thank you Letters to the donor each week.
- To assist the officer with Human Resource information, including, but not limited to Volunteer applications, maintaining driving records, and other online certifications.
- Assist Safety Coordinator with OSHA guidelines keeping OSHA folder and information up to date.
- Maintain and keep up to date any FEMA, USDA, United Way, or other agencies in grant monies and/or annual inspections for the Corps.
- Order supplies for the Corps.
- Attend Bi-monthly staff meetings, community meetings, seminars or training relating to performance of position.
- Recruit, train, coordinate and supervise volunteers.
- Drive Salvation Army vehicle when needed.
- Assist Corps Officers in budget and report preparation.
- Assist with Seasonal activities as needed.
- Develop, complete, and receive grants from donor groups.
- To assist fundraisers and food drives.
- To promote The Salvation Army programming of the Corps.
- Other duties as as assigned.
Additional Responsibilities (but not limited to):
- Transportation of other staff, volunteers, & program participants to Corps/Church, community, fundraising, & volunteer programs and activities.
- Procurement, sorting and organization of donated items.
- Assist in procurement of offsite donations.
- Assist with Seasonal & Special Activities when needed which may result in an increase of hours and days (temporarily).
The above duties listed may not be inclusive of all duties that the employee may be required to perform during his/her employment experience with The Salvation Army of Bend.
Physical Requirements: Must be able to lift a minimum of 50 pounds.
Working Conditions: Both inside and outside work activities should be expected, appropriate clothing and protection should be worn as needed. The employee must also adhere to the policies set forth in The Salvation Army Employee Handbook (which will be given at time of employment). Respect and display a polite behavior with all persons that come through the facility.
Experience
Preferred- Must be experienced in dealing with people and have organizational skills as well as able to follow directions and must be self-motivated.
Education
Required- High School or Equivalent or better
Licenses & Certifications
Required- Driver's License
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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