Job description
Applications accepted from: ALL PERSONS INTERTESTED
Section: Drinking Water Operations
Reporting Location: 2300 Federal Road
Workdays & Hours: 7a.m. - 4 p.m., M - F*
- Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Houston Water, Drinking Water Operations (DWO) Branch is seeking an Administrative Assistant to join its Administrative Support Team. Successful candidate will perform analytical and administrative functions associated with organizing the activities of the assigned section. Must work well in a fast-paced team environment and demonstrate excellent leadership and initiative.
Key Responsibilities
Interprets and implements rules, regulations, policies, and procedures. Drafts and implements standard operating procedure (SOP) revisions. Conducts analysis and develops flow charts for process improvements. Reviews and develops filing protocol for incoming documentation, reports, and personnel actions. Prepares summary reports. Complete and maintain files and reports to monitor, issue, receive and salvage communication devices. Composes internal and external correspondence. Obtains proper signatures to expedite documents, personnel actions, reimbursements, travel authorization, etc. Organizes, schedules, and prepares documentation for meetings and training sessions. Coordinates staff services, such as procurement, interviews, budget monitoring, customer service, and office management. Scans and uploads documents. Develops new employee packets and keeps employee files current. Assists in inquiries and resolving issues. Performs other duties as requested.
Core Values
In alignment with the Houston Public Works Five to Thrive Values we adhere to the following core values:
Respect - we listen and care, Ownership - we find solutions, instead of excuses, Communication - we are reliable and clear, Integrity - we are truthful and keep our word, Teamwork - we work together
WORKING CONDITIONS
Position is physically comfortable; the individual has discretion about walking standing, etc.
This is a Department of Houston Public Works Emergency Management position at the Tier 3 Level.
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a closely related field.
EXPERIENCE REQUIREMENTS
One year of administrative experience is required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None.
Preferences will be given to individuals who: Strong verbal and written communication skills – able to deal effectively with people at all levels across a multicultural environment. Methodical, organized with an excellent attention to detail. Exhibit initiative and a willingness to take ownership of assignments. Demonstrate excellent time management skills. Understand data/records management methods and reporting. Perform at an advanced level in Microsoft Word, Outlook, Excel, Access, and PowerPoint. Flexible attitude: embraces change, hard-working, cost conscious and results driven. Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer a skills assessment test.
SAFETY IMPACT POSITION: No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE 17
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-395-2976.
If you need special services or accommodations 832-395-2976 (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
Benefits include:
- Medical
- Dental
- Vision
- Wellness
- Life insurance
- Long-term disability
- Retirement pension
- 457 deferred compensation plan
- Employee Assistance Program
- 10 days of vacation each year
- 10 city holidays, plus one floating holiday
- Flexible schedules
- Professional development opportunities
- Transportation/parking plan
- Section 125 pretax deductions
- Dependent Care Reimbursement Plan
- Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
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