CLOSING DATE: Friday, March 17, 2023

POSITION: Administrative Assistant Senior

SALARY: $20.62 - 24.50/ DOE

REPORTS TO: Social Services Program Manager

LOCATION: Nespelem, WA

Basic Functions: Oversees and performs specialized secretarial and administrative support duties, including (but not limited to) transcribing of specialized or technical notes, composing of original documents, administration of office routines and systems, processing of financial transactions, records management, reception and supervision of support staff. Assist with administrative projects and programs.

Education and Training:

• Typically requires an associate degree with emphasis in business administration
• Four (4) years’ work experience related to duties and responsibilities of this position;

OR

• Six (8) years of work experience related to duties and responsibilities of this position;

OR

• A combination of education and work experience, which demonstrates the ability to perform the responsibilities of the position.

Knowledge, Skills, and Abilities:

• Requires working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.
• Requires working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.
• Requires a working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, special applications used by the organization unit, and data entry onto custom databases.
• Requires knowledge or practices, principles and techniques associated with accounting, office administration and records management to assist administration with timely submission of all financial and administrative reports.
• Requires knowledge and experience that reflects exceptional administrative assistance skills under pressure in fast paced and sometimes stressful environment.
• Requires knowledge of tribal and federal agencies’ contracting processes, purchasing, administrative processes, accounting principles and procedures as well as budget planning and maintenance experience.
• Requires knowledge in the use of general office equipment (copier, fax, calculator, etc.), especially demonstrated competence in computing and software such as Microsoft Office, Excel and Word and Internet.
• Requires knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.
• Requires knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details.
• Requires math skills to perform financial and statistical record keeping.
• Requires human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
• Requires the ability to independently perform all of the duties of the position.
• Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections.
• Requires the ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases.
• Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines.
• Requires the ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit.
• Requires demonstrated history of strict confidentiality standards.
• Requires ambulatory ability to sit for extended periods of time, to utilize microcomputers and peripheral equipment, accomplish other desktop work, and to move to various office and community locations.
• Requires the ability to use near vision to read printed materials.
• Requires auditory ability to carry on conversations in person and over the phone.
• Requires the ability to retrieve work materials from overhead, waist, and ground level files.
• Requires manual and finger dexterity to write, use a pointing device and keyboard at an acceptable rate that meets department deadlines and accuracy standards, operate microcomputer, and use other standardized office equipment.
• Requires the ability to bend, stoop, lift, carry, and move items weighing up to 50 pounds.
• Requires the ability to safely operate a motor vehicle. Requires the ability to drive in adverse weather conditions.

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.

If required of this position, you must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance. In addition, this position may be subject to pre-employment background clearances. If applicable, these clearances must be maintained throughout employment.

INFORMATION: Diane Stensgar, HR Technician Senior, Confederated Tribes of the Colville Reservation, Human Resources Office, P.O. Box 150, Nespelem, WA 99155, (509) 634-2296 diane.stensgar.hrs@colvilletribes.com