Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Qualifications

• High School Education required.
• Post High School education preferred.
• Medical secretarial education and training preferred.
• Minimum of 3 years experience required as an administrative secretary.
• Customer service experience required.
• Must be proficient in all aspects of Microsoft Office.
• Medical and research terminology
• Advanced computer skills required.
• Typing - minimum of 40 WPM.
• Excellent communication and writing skills.

In this role, you will be responsible for:

• Representing Jefferson and the Network in a professional manner in all circumstances.

• Functioning independently in completing assignments and acting responsibly in all situations.

• Managing and controlling complex schedules for network courses, bimonthly orientation programs, and ongoing in-services.

• Preparing for and anticipating daily departmental calendar requirements.

• Prioritizing daily workload to meet the changing needs.

• Coordinating, managing, and overseeing the use of Healthstream Learning Management System and Prism System.

• Coordinating and overseeing the transition of courses into an automated format.

• Preparing and managing correspondence, reports, and documents, with all work being professional in appearance.

• Creating, organizing, and processing conference requests and certification bonuses for network nursing.

• Ensuring correct charging to the appropriate unit for all conferences, speakers, and intradepartmental purchases.

• Organizing and maintaining data system for inputting course completion, obtaining staff transcripts, and retrieving policies/procedures.

• Developing and maintaining an organized system for departmental financial information.

• Managing clerical duties including photocopying, fax, filing, and mailing.

• Courteously and promptly managing requests for information and data.

• Maintaining office supply inventories.

• Completing payroll.

• Maintaining professional appearance of the department office.

• Managing conference room schedules.

• Accurately creating and processing check requests, invoices, and purchase requisitions.

• Demonstrating very strong customer service skills; serving as a role model for the Network values and always maintaining a professional appearance.

• Complying with hospital and network policies regarding confidentiality.

• Complying with the organization Code of Conduct and Standards of Behavior.