Job description

JOB CLASS TITLE: Administrative Specialist I POSITION NUMBER: 60076802 DEPARTMENT: Adult Correction DIVISION/SECTION: Secretary's Office / Prisons / Corrections Enterprises/Tabor Sewing SALARY RANGE:$35,788.00 - $62,628.00 Annually
SALARY GRADE: NC 08 APPOINTMENT TYPE: Permanent Full-Time WORK LOCATION: Columbus County OPENING DATE: 03/07/23 CLOSING DATE: 03/16/23 5:00 PM Eastern Time

DESCRIPTION OF WORK:

This is a full-time position (40 hours per week) with State Benefits.
Monday - Friday: 6:00 a.m. - 4:30 p.m.

Note to Current State Employees:
The salary grade for this position is NC08. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

About the NC Dept. of Adult Correction (DAC):
The Dept. of Adult Correction is responsible for the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.Administrative Specialist IThis position will report to the North Carolina Correction Enterprises - Tabor Sewing in Columbus County.This position’s responsibility is to ensure that uniform accounting procedures to control billings of delivery tickets from outside vendors are accurate and complete in accordance with DPS Fiscal Policy and Procedure Manual.
This position must complete a delivery ticket for outside agencies weekly and sent to Enterprise Accounting for billing.
This position is also responsible for: preparing requisitions through the e-procurement system, and the NC Financial Systems NCFS/NCAS, maintenance of raw material and finished goods inventories, accounting of offender incentive wages, processing written correspondence, completion of CNTR005 Direct Processing Forms and Expense Reports.
This position will order and receive merchandise as directed by the DAC Procurement Policies and Procedures Guide.
This position will be responsible for maintaining a file on all offenders with records pertaining to training and safety policies and procedures. Must maintain established files associated with assigned jobs.
This position is responsible for creating orientation files for all new offenders and preparing safety training orientation for all offenders transferred to a different work location within the facility.
This position is responsible for the uniform accounting procedures to ensure that accurate incentive wage guidelines are complete as outlined by the DAC Fiscal Policy and Procedure.
This position will be responsible for entering offenders hours worked into the OPUS system.
This position must maintain all supporting documents pertaining to this wage plan. This position will track offender job classifications and enter pay changes into the OPUS system.
This position will compose routine memorandums referencing fiscal reports and activities as well as letters to outside vendors as required.
This position will also be in contact with DAC agencies regarding delivery schedules and shortages.
This position has contact with DAC Purchasing, Personnel, Enterprise Administrative Office, and with vendors concerning purchase orders and invoices.
It is vital that this position possesses good communication skills for the unit to maintain a good working relationship with its clients.
This position receives date stamped mail from both internal and external sources and vendor invoices. Outgoing mail related to this position is copied for filing and copies sent to the appropriate person/department. Incoming correspondence is filed by subject: outgoing correspondence is logged and maintained for information retrieval.

KNOWLEDGE, SKILLS AND ABILITIES / COMPETENCIES:

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application.

To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Must demonstrate prior experience in inventory.
• Must possess effective communication skills both verbally and in writing.
• Must demonstrate experience using Microsoft Software Programs (Word, Excel, Power Point, Access, Office 365, etc.)
• Must demonstrate experience using general administrative office equipment (Computers, Telephone Systems, Fax & Copy Machines, etc.)

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

SUPPLEMENTAL AND CONTACT INFORMATION:

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact D. Chancellor at 919-733-2126.The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions.
Per NC General Statute 143B-972.1, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process.

Job Type: Full-time

Pay: $35,788.00 - $62,628.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Supplemental pay types:

• Signing bonus

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)

Work Location: One location

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