Assistant Property Manager -HOA/Condo (West Palm Beach)

Employment type: full-time
SCHEDULE: Monday - Friday 9:00 am - 5:30 pm

REPORTS TO: Senior Property Manager/Office Manager
We are a growing property management firm dedicated to the highest level of customer service, technology innovation & implementation, and process improvements. Our philosophy is to be proactive in the management of our client communities, maintain consistent contact with the decision makers, and ensure all contacts from the communities are responded to and resolved immediately. Job Description

Based from our head office in West Palm Beach office, the selected candidate will be working as an assistant to the property managers. This includes:

• Answering phone lines for multiple property managers
• Receive, review, coordinate, prepare and sent out mailings and correspondence letters
• General assistance to customers via phone and email
• Assist other departments such as accounting for general tasks and client assistance
• Inputting work orders, coordinating and following up with vendors
• Prepare, input and mail violation letters. Answer calls regarding same
• Attend evening Board of Directors meetings as needed to assist or fill in for a manager

The successful candidate will be interested in using this entry level position to gain knowledge and insight with the long term goal to grow professionally to the Property Manager position, or in maintaining high level of proficiency in the Assistant Manager position long term. The initial phase will be an evaluation period and includes evaluating the candidate’s learning abilities, demonstrated management skills and suitability with the company’s core values as well as customer services standards.

Essential Skills

• Strong Computer skills – MS Windows, MS Office, internet, etc.
• Strong problem solving skills with minimal assistance from supervisors
• Must be able to anticipate problems and intercept and resolve them
• Must be highly organized and able to handle the needs of many communities
• Ability to diffuse situations in a positive way – statesman and ambassador of the company
• Ability to multi task constantly, as well as being highly organized
• Strong customer service and listening skills
• Obtain bids
• Prepare management reports, minutes and Board meeting packages
• Must be a self starter requiring little supervision
• Able to accept feedback with enthusiasm and use it to grow professionally
• Constantly making observations for process improvements and suggest to management
• Return calls and emails same day

Requirements

• High school diploma, college preferred
• Stable work history
• Strong background in customer service and operations
• Occasional flexibility in work schedule to meet company and client needs
• Must have full grasp of English language and able to articulate effectively
• Proper typing skills

Compensation & Benefits

• $35 000 to $41 600 based on qualifications - (including satisfactory quarterly performance incentive)
• Medical Insurance
• Dental & Vision options
• Basic Life Insurance as well as AD&D coverage
• New account bonuses available
• Sick time, vacation time, paid holidays.
• 401K

Candidates with the following will be given special consideration:

• Bilingual (English, Spanish)
• College Degree
• Special designations, training certificates, etc.

If you are interested in joining a winning team and have a customer service attitude that outshines your peers, please respond and email your resume (must include city you live in), reference letters and cover letter stating what you can bring to the company to help service our clients and include your last place of employment including the contact and reason for your departure from this position.Why join our team? AlliedPMG is a growing boutique company offering benefits of large companies, with a less rigid but more flexible work environment for top performers. If you are looking for a small office feel, you have found the right place! Allied Property Management Group, Inc. is an equal opportunity employer and is committed to the belief that each individual is entitled to equal employment opportunity.