Assistant to the Director, IDEA Factory
Full Time
College Park, MD 20742
Posted
Job description
Posting Details
Posting Details
Position Number:
128089
Title:
Assistant to the Director
Functional Title:
Assistant to the Director, IDEA Factory
Category Status:
33-Exempt Regular
Applicant Search Category:
Staff
University Authorized FTE:
100
Unit:
ENGR-MTECH-IDEA Factory
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The IDEA Factory is a new initiative that promotes innovation, collaboration, creativity, entrepreneurship, and interdisciplinary design. This initiative aims to help address society’s grand challenges and provide the skills and experiences necessary for effective problem-solving. Mtech seeks a professional who can enhance the IDEA Factory’s effectiveness, support organizational priorities and goals, manage the daily administration of the Executive Director’s office, and act as an intermediary for executives and constituents. The position serves as a point of contact between the IDEA Factory and Mtech Directors, staff, faculty, leadership offices of UMD, and other members with whom the IDEA Factory interacts. Additional responsibilities include high-level support in preparing and editing correspondences, communications, presentations, reports, and other documents for the Executive Director and the organization. The Executive Assistant manages the Executive Director’s complex schedules, meetings, and business travel and guest travel; develops systems and procedures for various administrative processes; conference room scheduling; processes procurement requests and coordinates the management of projects with various other departments, such as IT and Facilities, and effectively support the work of special projects within the IDEA Factory. This professional-level position offers the opportunity to grow your skill set in developing and executing administrative procedures and critical duties in a unique and innovative atmosphere.
The A. James Clark School of Engineering at the University of Maryland serves as the catalyst for high-quality research, innovation, and learning, preparing our students to create innovations that will address the 21st century Grand Challenges (e.g., energy, environment, security, and human health) and improve the human condition. The Clark School is dedicated to leading and transforming the engineering discipline and profession, to accelerating entrepreneurship, and to transforming research and learning activities into new innovations that benefit millions.
Minimum Qualifications:
Education:
- Bachelor’s degree or equivalent combination of relevant work experience.
Experience Required:
- Minimum of 5-7 years of executive-level administrative support and event management, front-line customer service.
- Experience with accounting and word processing.
- Proficiency with MS Office, advanced knowledge, and experience with PowerPoint and Adobe Illustrator.
Knowledge, Skills, and Abilities:
- Excellent organizational, verbal, and written communication skills and attention to detail.
- Must possess sound judgment, tact, and diplomacy in dealing with various personalities and constituencies internally and across university campuses in a changing department and office environment.
- A demonstrated ability to remain flexible, calm, and productive in a fast-paced professional environment.
- Advanced computer skills and demonstrated experience with office software and calendar and email applications.
- Skilled at developing engaging presentations, utilizing collaboration tools, updating social media posts and websites, and
- Demonstrated success in taking the initiative and ownership, following through, and completing projects.
- Must possess excellent customer service and interpersonal skills with the ability to prioritize and multi-task a heavy workload delegating work to others as needed.
- Ability to routinely and independently exercise sound judgment in deciding complex situations and problems.
Preferences:
Additional Certifications:
Additional Information:
Job Risks
Not Applicable to This Position
Physical Demands
- Normal office environment— sedentary work
- Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects
- Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers
- The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures, transcribing, viewing a computer terminal, extensive reading
- Ability to travel around campus for meetings and to attend to duties
- Accompanies the Executive-Director to key meetings, which may require occasional travel
Posting Date:
02/06/2023
Closing Date:
Open Until Filled
Yes
Best Consideration Date
02/27/2023
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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