Job description

Accent on Management

400 W. Wilson Bridge Road | Suite 120 | Worthington, OH 43085

Association Services Coordinator Job Description

Accent on Management is an association management company which provides management services for approximately 22 different state, local and national associations. The Association Services Coordinator provides support services to the executive director of approximately three associations.

Basic:

• Responding to inquiries from association members
• Knowledge of current version of Microsoft Office 365, general office equipment, Adobe, online design programs.

Accounting:

• Receive and process all checks; process credit card payments for association clients
• Balance association accounts with bookkeeper monthly with Accounts Receivable and Trial Balance reports.
• Invoice monthly on outstanding invoices from Trial Balance report.

Membership:

• Manage client membership software program (MemberClicks, YourMembership, etc.)
• Maintain membership database files, i.e. address updates, dues renewals, and membership records
• Manage dues renewal process, send renewal invoices, process payments; send new member materials, if applicable
• Handle member correspondence regarding upcoming events

Meetings/Conventions:

• Work with the Executive Director on preparing meeting announcements registration web site and/or printed registration pieces
• Manage trade show/exhibits/sponsors; assign booths; process sponsorship income
• Prepare and manage registrations for virtual and in-person events – including payment processing, accurate data, etc. (Input all monies, create batches)
• Prepare and send confirmations and post-conference surveys to all registrants; prepare reports for Executive Director, including list of attendees, outstanding invoices, counts, etc.
• Prepare onsite materials including name badges, registration packets, handouts, etc.
• Post materials for virtual programs; work with the Executive Director in preparing board meeting materials, as needed
• Attend meetings/conventions; coordinate conference registration processes
• Attend board meetings, as needed
• Assist with preparations and implementation of virtual programs (ex. Zoom meetings and webinars)
• Submit continuing education applications and submissions to the appropriate accrediting authority
• Design and oversee conference mobile app

Website/Communications:

• Make website updates, as directed (MemberClicks/YourMembership)
• Create e-newsletters and other announcements using Constant Contact or similar programs; maintain lists of members to distribute
• Send email blasts, as directed; prepare/design promotional flyers, brochures, post cards, etc.
• Manage on-demand continuing education library; post recorded programs; process registrations; track usage

Job Type: Full-time

Pay: $38,000.00 - $43,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
Accent on Management follows state and local mandates and guidelines in response to COVID-19.

Application Question(s):

• Why are you applying for this position?

Willingness to travel:

• 25% (Required)

Work Location: Hybrid remote in Columbus, OH 43085

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