Job description

IMPORTANT NOTICE TO APPLICANTS: A completed employment application must be submitted with your resume. Visit the city website at: https://www.bedfordheights.gov/employment/index.php

Essential Duties and Responsibilities:

• Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance, building permit issuance, cashiering, data processing, and record keeping.
• Answers in-coming calls and routes callers or provides information, as required.
• Responds to inquiries in person or by telephone to other departments, contractors, vendors and the general public and applies significant knowledge of department policy, regulations and procedures.
• Accurately maintains filing systems in accordance with accepted accounting practices and City policies.
• Operates a city-owned vehicle, as necessary.
• Assists in the procurement of Department materials and/or supplies and inventories.
• Operates listed office machines, as required.
• Receives, stamps and distributes incoming mail; correctly processes outgoing mail.
• Inputs data to standard office and Department forms.
• Composes, types and edits a variety of correspondence, reports, memoranda, and other documents requiring judgment as to content, accuracy and completeness.
• Prepares a variety of Department records; including notices.
• Acts as custodian of Department documents and records. Establishes and maintains filing systems, and indexes using moderate independent judgment. Maintains current filing systems; which provide easy access to building information resulting from the issuance of permits by the Department.
• Processes contractor registrations.
• Accepts inspection requests and forwards them to the appropriate personnel.
• Complies with all City-wide and departmental policies, work rules and procedures.
• Regular, reliable, predictable, and punctual attendance is an essential function of the position. (This is due to the fact that employees work as part of a team, and that there are a limited number of employees available to perform numerous tasks critical to meeting to efficient and effective delivery of statutory services to the public, and/or among whom the responsibilities to perform those numerous tasks can be distributed.)
• Performs other duties related to those of the position and/or resulting from the needs of the organization.
• Attend meetings as directed

Education and/or Work Experience Requirements:

• High School diploma or GED
• Office administration experience
• Experience with MS Office particularly with Excel and Word

Preferred education and experience

• High School diploma or GED
• Office Administration experience
• Experience with MS Office particularly with Excel and Word
• ZonePro or similar software experience
• GIS experience helpful but not required
• Familiarity with building and zoning codes
• Must have the ability to balance cash, checks and credit card payments at the close of each business day; and rectify any discrepancies.
• Ability to quickly acquire and appropriately apply knowledge of department regulations and policies.
• Able to work independently and carry out assignments to completion with minimal instruction.
• Work effectively during stressful situations; i.e., such as answering the phone while contractors are waiting to apply for a permit(s).
• Customer service skills.
• Ability to establish and maintain effective working relationships and communicate effectively, both orally and in writing, with City employees and officials and the general public. Must possess and maintain a valid State of Ohio Driver’s License throughout the term of employment

Tools and Equipment

Typewriter, personal computer, including word processing spreadsheet data base specialized software (ZonePro, GIS), printer, 10-key calculator, copy machine, FAX machine, telephone, and postage machine

Job Type: Full-time

Pay: From $27.35 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Bedford, OH 44146: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Municipal Building Department: 3 years (Required)

Work Location: One location

seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.