Job description

Job Description:

Under the supervision of the Property Manager, the Commercial Property Management Administrative Assistant is responsible for assisting in all areas related to commercial property management; providing administrative support; and developing positive and professional tenant and vendor relations.

Role responsibilities include but are not limited to:

Daily Administrative Responsibilities:

• Provide phone and email support; respond to tenant issues and requests in an efficient and courteous manner.
• Assist in opening and scheduling work orders for field technicians for repairs, preventative maintenance, building and tenant improvements.
• Process property management invoices, required approvals, and billings, ensuring accuracy and processed in a timely manner.
• Prepare and issue notices to tenants related to property rules, upcoming projects or any miscellaneous announcements.
• Manage supplies inventory for each property by working with vendor to determine inventory level, anticipating needed supplies and coordinating order/delivery with the vendor in a timely and efficient manner.

Miscellaneous Responsibilities:

• Assist the Property Manager with aspects of monthly in-house reports.
• Assist the Property Manager with Service Contract Maintenance, tracking expirations and assist with sourcing new vendors when required.
• Maintain various property and vendor related documents and files.

Position Requirements:

• Highly organized and skilled with time management; possesses the ability to prioritize and multitask.
• Excellent oral and written communication skills.
• Ability to work well with others and give and take direction in a constructive manner.
• Ability to form and maintain positive working relationships with a diverse group of people.

Education and Experience:

• High school diploma or GED required; Bachelor’s degree preferred.
• 1-3 years of commercial property management (or other relatable) work or volunteer experience.
• Proficiency in Microsoft Excel, Word, PowerPoint and Outlook
• Experience in customer service considered an asset
• Basic accounting knowledge preferred but not required
• Experience with Yardi Maintenance Systems preferred

This is a part-time position, M/W/F from 8AM-5PM

Please submit resume and cover letter. We greatly appreciate all submissions; please note that only those selected for an interview will be contacted.

Job Type: Part-time

Pay: $20.00 - $23.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Irvine, CA 92614: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Property management: 2 years (Preferred)

Work Location: One location

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