Electronic Research Administration (eRA) Systems Coordinator
Full Time
Muncie, IN 47306
Posted
Job description
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Position Title
Electronic Research Administration (eRA) Systems Coordinator
About this Opportunity
Ball State University welcomes applications for an Electronic Research Administrator (eRA) Systems Coordinator to join our Office of Sponsored Projects Administration (SPA). SPA is a flexible, friendly workplace environment – we work closely together and enjoy being part of a collegial and supportive community of research administrators.
Salary and benefit packages for this position are competitive, with a starting salary of $44,000. Ball State offers generous vacation time and a fantastic tuition remission program for employees and their dependents.
Salary and benefit packages for this position are competitive, with a starting salary of $44,000. Ball State offers generous vacation time and a fantastic tuition remission program for employees and their dependents.
Inclusive Excellence Statement
At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our
Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.
Benefits and Community
https://www.bsu.edu/about/administrativeoffices/humanresources/jobs/benefits-and-community/professional-staff
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Manages electronic research administration (eRA) systems and databases, including providing data reports on a monthly, quarterly, and annual basis, as well as ad hoc reports as requested; responsible for integrity and accuracy of data in eRA systems for required reporting to both external stakeholders and partners within the institution; maintains high levels of knowledge and expertise on current systems of record (e.g., Cayuse Research Suite) for all offices within the Office of Research, including Sponsored Projects Administration (SPA) and the Office of Research Integrity (ORI); trains stakeholders within both the unit and the University on systems interface as needed.
Minimum Education
Bachelor’s degree from an accredited institution.
Minimum Experience
At least one year of experience in working with data in database formats; experience in the creation, maintenance, and tracking of electronic filing systems; experience in data organization and interpretation; technical knowledge of spreadsheets, including use of formulas and tables.
Minimum Other
Excellent technological skills; able to confidently interact with and complete tasks using computer-based technologies; proficient mathematical and computer skills; experience using Microsoft Office products, specifically Excel; able to produce detailed, accurate work within time constraints.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Bachelor’s degree in a social science, science, statistics, research-based, computer science, or related field
Preferred Experience
Higher education experience; experience working with electronic research administration systems and their administrative platforms; experience with designing and implementing quantitative and qualitative research projects and disseminating the results to non-technical audiences, including visualization (tables and graphics); experience safeguarding data and maintaining confidentiality.
Preferred Other
Excellent organizational, interpersonal, and time management skills; experience using Cayuse Research Suite; demonstrated commitment to diversity and inclusion; demonstrated skills working across different disciplines and/or offices; ability to multi-task well under pressure, simultaneously handling a variety of projects and prioritizing tasks to meet deadlines; ability to operate independently as well as part of a team; excellent problem-solving skills.
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
None.
Required Certifications
N/A
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
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IN Indiana
Department
Sponsored Projects Administration:172030
Department Information
Department Email or Phone Number
765-285-5033
Duties & Responsibilities
Ranking
1
Job Duty
Oversee and ensure the integrity, accuracy, organization, and completeness of university sponsored projects data records, as well as other integral records for the Office of Research, in electronic research administration (eRA) systems.
Ranking
2
Job Duty
Create, develop and maintain policies and procedures regarding data sharing, data integrity and records retention. Develop, maintain and deliver training for data sharing, data integrity and records retention.
Ranking
3
Job Duty
Analyze, prepare and organize data across the Office of Research for standard monthly, quarterly, and annual reporting; accurately curate and prepare data for key institutional required reporting appropriate for university units and for public dissemination, work with various areas throughout the university (for example, Controller, Academic Systems, Institutional Research and Decision Support) in fulfilling institutional and federal data requests. Examples of reports include external and internal activity as related to sponsored projects records, approved research protocols, and conflict of interest/conflict of commitment (COI/COC) disclosures, etc.
Ranking
4
Job Duty
Manage (eRA) systems and databases and serve as data management liaison and administrator between SPA and ORI. Support decision-making and software implementation as needed in the electronic management of the office systems and assist in updating systems as required.
Ranking
5
Job Duty
Facilitate information exchange between SPA, ORI, and external unit stakeholders (e.g., Office of Institutional Research and Decision Support (IRDS), Information Technology (IT), Office of General Counsel (OGC), Controller’s Office, Office of the Vice Provost for Academic Affairs (VPAA) and academic colleges) for institutional data systems feeds between Cayuse and other systems, such as Watermark Faculty Success. Represent the Office of Research on various University technology committees.
Ranking
6
Job Duty
Create Cayuse proposal and award records and update statuses in appropriate systems, maintain Cayuse administrative structure and user profiles. Document and track reporting deadlines for funded sponsored projects.
Ranking
7
Job Duty
Maintain, update, and provide information for internal audit and for executing agreements, including on sponsored projects, research protocol policies, intellectual property policies, export control and foreign influence, and effort certification.
Ranking
8
Job Duty
Collaborate with the library, ORI, and SPA staff on developing, delivering and maintaining informational and training modules around NIH data management plans, SciEnCV, and the use of ORCID IDs. Work with system vendors to implement eRA system modifications and enhancements.
Ranking
9
Job Duty
Develop and deliver training on office systems of record (e.g., Cayuse), as well as data management and security practices for Office of Research, SPA and ORI.
Ranking
10
Job Duty
Manage institutional logins for external sponsor portals, coordinating with BSU’s Office of Information Technology.
Ranking
11
Job Duty
Perform other related duties as assigned.
Posting Detail Information
Posting Number
202301272P
Desired Start Date
06/19/2023
Position End Date (if temporary)
Open Date
04/10/2023
Applications Accepted Through Date
05/24/2023
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
In the Applicant Documents section of this application, please provide an inclusive excellence statement describing how you would contribute to the development of a diverse and inclusive learning community at Ball State University through your teaching, research, and/or service. Please include examples of your contributions when possible. Word limit 500.
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