Job description

About us

Best Buds is a leader company in the cannabis industry in Puerto Rico.

At Best Buds, we pride ourselves in bringing premium cannabis products to the people of Puerto Rico. From our cultivation facility to laboratory and dispensary, our products are handcrafted by people who care deeply about the end product and user. Through constant innovation and adaptation to our customer’s needs, Best Buds has positioned itself as a top industry provider.

We empowers adults to live their lives in the moment and to the fullest.

We’re looking for an Executive Assistant to support the Chief Executive Officer and Chief Operations Officer who are responsible for the corporation's entire operations. This role serves as the eyes and ears for the CEO and COO, connecting organizations, projects, and critical business information to the executives, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the priorities of the business. Also, this position will work as a purchasing assistant to the organization.

The dynamic nature of this role requires that the ideal candidate have exemplary time management and organizational skills, and the ability to identify and anticipate the CEO and COO’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Directors and Senior Management Team and leaders that report to the CEO and the COO. To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.

Executive Assistant Responsibilities

● Manage scheduling for company’s executives

● Draft, review and send communications on behalf of company’s executives

● Organize and prepare for meetings, including gathering documents and attending to logistics of meetings

● Answer and respond to phone calls, communicate messages and information to the executive

● Prioritize emails and respond when necessary

● Coordinate travel arrangements

● Maintain various records and documents for company’s executives

Purchasing Assistant Responsibilities

● Placing orders for products or services based on current inventory and organization’s needs

● Perform market research to get the best deals for the company and ensure timely delivery of products and materials

● Identify potential vendors and obtain quotes

● Use of purchasing software to fill out and proofread order forms and log all order receipts and confirmations

● Maintain relationships with Suppliers, Vendors or Wholesalers

● Track and monitor purchases, from initial order to delivery

● Collect and fulfill requests for office supplies

Executive Assistant Skills and Qualifications

● Must have a high school diploma or GED, bachelor’s degree is preferred.

● Bilingual

● Time-management skills

● Excellent written and verbal communication skills

● Ability to pay attention to detail

● Organization skills

● Ability to multitask

● Basic understanding of computer softwares, such as Microsoft Office and purchasing software

● Familiarity with Quickbooks and Procurify a plus

● Interpersonal skills

Job Type: Full-time

Pay: $35,000.00 - $42,000.00 per year

Benefits:

• Employee discount
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Ponce, PR: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Procurify: 1 year (Preferred)

Work Location: In person

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