Job description

About Us

Ellis, Li & McKinstry PLLC, is a well-established firm specializing in a number of practice areas. Our busy estate planning and probate team is seeking an executive assistant to manage client projects and workflow. Though we may be a smaller firm, we act like a big firm in many ways. We have great systems, software and technology led by partners that have been together for a long time. We’re focused on helping our team members develop their own expertise and explore various practice areas in the firm. We believe in work/life balance and overtime is rare. We have periodic lunches together, holiday celebrations, and summer events, including attending a Mariner’s game together. We have a collegial environment and really do care about our staff.

This is a new position in the firm and is a wonderful opportunity for someone who wants to grow and expand the role. You will be working directly with the attorney and paralegal in this department and will assist the attorney in managing his client files. This is a busy, client-facing role that needs a motivated self-starter.

About You

You have experience working in a professional service environment (financial planner/advisor, accountant, etc.) and enjoy client interaction. You have an outgoing personality, friendly and warm. You are extremely detail oriented and highly organized. You will bring a knowledge of systems, workflow, automation, and technology. You have excellent communication skills both verbal and written. You also work well independently and as part of a team.

Your duties will include but are not limited to:

• Creating a system for tracking client engagements
• Keeping task management system up to date
• Organizing attorneys’ schedules and task lists to complete client engagements
• Scheduling client appointments
• Corresponding with clients and gathering client information
• Entering client information into system
• Organizing information for attorney review
• Tracking progress of a client’s matter
• Creating business marketing tools, documents, or newsletters
• Serving as a dependable team member for estate planning and related projects
• Becoming an expert in all aspects of a client’s engagement

Your Experience & Qualifications:

• 1+ years’ experience working in a professional environment
• Fluent in technology, including Office 365, Adobe, file share, document management, document creation, and task management systems
• Excellent verbal and written communication
• Proven understanding of and commitment to client services
• Willingness to take on new challenges, responsibilities, and assignments
• Exceptional attention to detail and organizational skills

We value our staff and offer*:

• Health insurance fully paid for employee
• Vision, dental and life insurance
• Disability insurance
• 401k
• Paid time off
• Flexible spending account
• ORCA card for commuting
• Reimbursement for work related courses
• Growth potential

*Waiting period may apply. Subject to change without notice.

Salary is dependent on experience. Resumes will be held in the strictest confidence.

To apply for this unique and exciting opportunity, please submit a detailed resume as well as a cover letter telling us why you are searching for a new position and why you’re the best fit for our firm. You are also requested to complete the Indeed skill assessment that will be sent to you.

Emails sent directly to the firm, phone calls or in-person applications will not be accepted. No agencies please.

Thank you for your interest in our firm. We will be contacting those candidates who we feel are the best fit for our firm.

Job Type: Full-time

Pay: $29.00 - $33.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Seattle, WA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 3 years (Preferred)
• administrative assistant: 3 years (Preferred)

Work Location: One location

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