The Facilities Management Administrative Coordinator is responsible for carrying out a variety of essential management support duties for the Executive Director of Facilities Management and the Facilities Management Department to include but not limited to administrative support functions, finance and record keeping functions, technical support functions, and interdepartmental/interpersonal functions. This position requires independent judgement with an understanding of Facilities Management Department functions, procedures, and terminology as well as an understanding of financial procedures and terminology.

Student Employees

Successful completion of some college coursework.

Two years full time work experience in responsible office administration position demonstrating confidentiality, organizational skills, management of multiple priorities and an ability to exercise good independent judgement.

Knowledge of facilities management system software for data tracking, data analysis, and reporting of utility, energy management, and monitoring requirements.

Must be available for twenty-four (24) hour, seven (7) days per week recall.

Knowledge and ability to analyze and anticipate needs of all phases of facilities management operations.

Broad understanding of utility tracking and energy management disciplines with the ability to analyze and forecast usage trends.

Ability to organize, prioritize, and work effectively in a strong service environment under pressure and subject to frequently changing priorities.

Excellent interpersonal skills. Must be able to work with all areas of Facilities Management in a pleasant, professional, and efficient manner.

Ability to effectively organize, direct, and personnel during crisis or emergency situations.

General knowledge of computers, Windows operating systems, Microsoft Office software (or similar software), computerized Facilities Management System (SharePoint, KACE, Pear.ai, Ad Astra, etc.), all College-wide Integrated Information Systems.

Knowledge to provide for the planning, development, and operation of a complex facility.

Ability to assist with inclement weather abatement.

Accomplished oral and written communication skills.

1. GENERAL PHYSICAL REQUIREMENTS:
Medium work: This position requires the person to occasionally exert up to 50 pounds of force and frequently exert up to 20 pounds of force and/or up to 10 pounds of force constantly to grasp, lift, carry, push, pull, or otherwise move objects.

2. PHYSICAL ACTIVITIES:
This position requires the person to frequently move about the OCCC internal and external campuses.

This position requires the person to frequently communicate with and listen to administration, faculty, staff, students, vendors, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations.

This position requires the person to frequently remain in a standing and stationary position.

This position frequently requires the person to operate a computer and other equipment to perform the essential functions of the position.

This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists.

This position requires the person to frequently position self to access equipment or materials that may be above head or at ground level.

This position requires the person to frequently use upper and lower body to exert force up to 50 pounds to push, pull, grasp, and/or lift materials or equipment.

This position requires the person to occasionally ascend/descend a ladder, scaffolding, etc. to perform the essential functions of the position.

This position requires the person to frequently position self to access, move, lift, push, pull, work on, or operate equipment or materials.

This position requires the person to perceive attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.

3. VISUAL ACUITY:
This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

4. WORKING CONDITIONS:
This position’s essential functions are performed both indoors and outdoors. When working outdoors this person is subject to extreme cold (temperatures below 32 degrees) and extreme hot temperatures (temperatures above 100 degrees).

This position requires the person to frequently be exposed to hazards such as but not limited to: vibration; close proximity to moving mechanical parts and/or electrical current; working on scaffolding and high places; and exposure to high heat or exposure to chemicals.

This position requires the person to communicate above ambient noise levels and exchange accurate information in various situations.

Experience with Microsoft SharePoint, Colleague and Ad Astra.

Monday through Friday from 8:00 a.m. to 5:00 p.m., and additionally as needed.

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, and transcript showing completion of some college coursework.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.