Summary: The Finance Assistant is responsible for providing general administrative support to the Finance department, and assisting with monthly general ledger close procedures, payroll processing, bank reconciliations, organizing and maintaining accounting records, and other accounting functions. This position not only performs an administrative function but provides operational support to the direct programs and services that help children and adults with developmental disabilities achieve their greatest potential. The expectations of this position include the ability to communicate well with others, a desire to learn and enhance one’s understanding of generally accepted accounting principles, and appropriately maintain confidentiality and integrity of financial information at all times.

Schedule: Monday thru Friday 8am-4pm

Location: Ridgely, MD

Primary Duties & Responsibilities:

• Consistently report to work on time as scheduled, prepared to perform assigned duties and responsibilities during entire scheduled work period/shift.
• Provide assistance and support to all members of the Finance department. Provide back-up for these positions (e.g. Payroll, Accounts Payable, Accounts Receivable) as needed.
• Utilize Sage 100 accounting software to record monthly and annually recurring general ledger journal entries (payroll allocations, payroll accruals, rental income, rental expense, etc.)
• Collaborate with Accounts Receivable and other Benedictine departments to assist with billing and revenue recognition for Student and Adult Services (e.g. D.C., Autism Waiver, Developmental Disabilities Administration).
• Roll forward monthly general ledger close files in preparation for the next month; complete month end close checklist and verify all journal entries and supporting documentation is adequately maintained.
• Obtain Adult Services attendance information and rates from LTSS; input, review, and update projected revenue files.
• Assist with periodic filing, file audits and file purging in accordance with departmental retention policies.
• Prepare monthly bank reconciliations; collaborate with team members to resolve reconciling items.
• Participate in the production of financial statements and analyses, preparation of spreadsheets, reports, and correspondence (e.g. Foundation Bill back reports, departmental income statements)
• Plan, organize, and manage own workload to ensure contributions to the organization’s monthly financial reporting process is achieved in a timely and accurate manner.
• Provide support with monthly Medicaid billing procedures for health related services by verifying provider licenses, filing Medicaid Authorization forms, and reviewing provider documentation for completeness.
• Assist the Finance department with annual audits; prepare audit schedules and reconciliations as assigned.
• Prepare checks and documents for mailing (stuffing envelopes, adding postage, etc.), obtain and distribute U.S. postal and interoffice mail, and complete daily check log.
• Research, compile, and analyze data for special projects and special reporting.
• Document processes and procedures; regularly update processes and procedures to be in accordance with practices of the Finance Department and generally accepted accounting principles (GAAP).
• Order and organize office supplies.
  

Qualifications:

• High School diploma or GED required; Associate’s degree in Accounting, Finance, or other business related a plus.
• Prior audit experience, prior experience using an automated accounting system, and prior payroll processing experience a plus.
• Must have strong proficiency using a PC, with intermediate skills using MS office including Excel, Word and Outlook.
• Must be an effective communicator, both verbally and in writing.
• Must have strong interpersonal and customer service skills; interact with tact, diplomacy, respect, and confidentiality.
• Minimum of two years’ experience or a combination of education, training, and experience from which comparable skills can be acquired.
• Must be able to react well under pressure, multi task, and thrive in a deadline driven environment.
• Must demonstrate integrity and highest ethical standards in all dealings and interactions; conduct self in manner which inspires trust of others
• Must demonstrate attention to detail, organization, accuracy, and thoroughness
• Must be a minimum of 21 years old.
• Must be able to provide proof of eligibility to work in US upon offer.
• Must pass pre-employment drug screen.
• Must pass pre-employment criminal background checks through CJIS as stated in Family Law Article 5-561, and pass pre-employment CPS check.

And most importantly...

• Must be a strong advocate of the Benedictine mission to help children and adults with development disabilities achieve their greatest potential, and be motivated to contribute to the mission with pride and integrity.

Benedictine is an EOE.