Job Announcement

The Department of Neighborhood and Community Services (NCS) is part of the Fairfax County Health and Human Services System and provides a wide variety of critical programs and supportive services to county residents of all ages. This position is a great opportunity to make an impact in the local community and help provide critical resources and services to county families and children. We are looking for a highly motivated individual with a passion for public service and a desire to support a wide range of financial operations within a large agency. Under the direct supervision of a Financial Specialist III in the Finance and Procurement Division, this position manages a variety of financial processes for the department and works with outside organizations and families in administering the child care subsidy program for School Age Child Care (SACC). Serves as a subject matter expert on financial operations providing guidance to agency staff on policies and procedures; ensuring the department’s compliance with county, state, and federal requirements; providing recommendations to program managers and other agency leadership on best practices and process improvements; and working with other teams within the Finance and Procurement Division.

Duties and responsibilities include:

• Manages the SACC Child Care Subsidy Program providing support for families enrolled in various employer-sponsored child care payment programs. This includes managing enrollment, completing attendance documentation, reconciling accounts, communicating with families, and working with several vendors to ensure the accurate application of payments to participant accounts.
• Performs monthly and quarterly billings for interjurisdictional costs for services provided on behalf of other local governments including review of applicable data to determine billing amounts.
• Handles monthly Medicaid billing process for the Adult Day Health Care program including compiling billing information and required documentation, monitoring reimbursements and claims status, and following up on billing issues.
• Reviews incoming revenue daily, reconciles revenue received to internal databases and reports, and ensures accurate posting of program revenue and fees. Completes interdepartmental billing processes.
• Completes monthly revenue reconciliation of multiple programs and services.
• Completes interfund billing process cost allocations to ensure the proper posting of central service costs across NCS programs. Responsible for making utility bill payments and monitoring funds reservation balances.
• Completes regular desk reviews and on-site reviews of NCS programs to ensure compliance with both NCS and County policies and procedures. Compiles findings and issues reports for review by senior management.
• Reconciles and records customer account adjustments resulting from delinquent collections processes based on collection agency reports.
• Other projects and tasks as assigned in support of agency financial operations.

Note: The salary offer will not exceed the mid-point of the salary range $72,561.84.

Illustrative Duties

• Prepares financial statements and reports and reviews for accuracy;
• Oversees the processing of budget, procurement, and/or payment documents;
• Analyzes cost, revenue and operating expenses;
• Maintains special revenue/account funds;
• Develops, prepares and justifies the budget for a small agency or assists with budget development for a large agency.

Required Knowledge Skills and Abilities

• Knowledge of accounting theories, bookkeeping, public budgeting, and grant administration;
• General knowledge of laws ordinances and regulations governing municipal finance;
• Ability to interpret automated financial reports and financial policies and procedures;
• Ability to analyze revenue and expenses and make projections;
• Ability to complete budget documents in accordance with the Department of Management and Budget.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least 6 credit hours of basic accounting principles and concepts.

BRIDGE CLASS EMPLOYMENT STANDARDS:

CERTIFICATES AND LICENSES REQUIRED:
Valid driver's license.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, and a driving record check to the satisfaction of the employer.

Additional Work Schedule Requirements: For special assignments/deadlines, alternate/flex schedule or comp time may be an option.

All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs may be subject to a weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

PREFERRED QUALIFICATIONS:

• Proficiency in Microsoft Excel.
• Three (3) years of experience using an Enterprise Resource System (ERP) or electronic financial management system such as SAP to perform financial tasks.
• Demonstrated experience reviewing program and financial operations for compliance with established policies and procedures.
• Experience with reconciliation of data sets and financial documents.
• Ability to research and problem solve independently, including ability to develop and propose recommendations.
• Self-motivated team player with excellent oral and written communication skills.
• Strong interpersonal skills and the ability to create and maintain positive working relationships with co-workers and customers.
• Strong organizational and time management skills with ability to multitask.
• Great attention to detail and accuracy, and ability to follow and interpret policies and procedures.

PHYSICAL REQUIREMENTS:
Work is generally sedentary in nature. However, incumbent may be required to do some walking, standing, bending, and carrying items up to 25 pounds. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. Sufficiently mobile to attend meetings at various locations and make presentations to county staff and community. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel Interview and may include a practical exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.