VISION: Transform the university through the power of generosity.

MISSION: Unite donor passions with university priorities to elevate the impact of Oklahoma State University.

DEPARTMENT PURPOSE: Attract, develop, and retain high potential individuals to support the mission of the OSU Foundation.

PRIMARY PURPOSE: The HRIS administrator provides functional support and guidance in the utilization and application of all HR, Payroll, Benefits and Talent Management systems.

KEY AREAS OF FOCUS:

HRIS Processes (75%)-

• Prepare Personnel Action Forms, obtain necessary approvals and enter changes within UKG.
• Oversee and ensure timely timecard approvals to prepare semi-monthly and monthly payroll in UKG.
• Maintain company organization chart, headcount, turnover and other standard reports.
• Assist in maintaining HR related policies and procedures within PolicyTech.
• Assist Talent Acquisition by scheduling interviews, conducting phone screens, preparing itineraries, collecting interview feedback as needed and documenting within UKG Recruitment Solution, when needed.
• Assist Organizational Development within Learning Management System in UKG Pro Learning to include training events, courses, curricula, content, onboarding, and employee training registration
• Using broad understanding of system functionality and HR processes (Core, Recruiting, Benefits, Time and Attendance, Talent, Payroll, Learning, Reporting), respond to identified problems and requests; interpret, analyze, diagnose, resolve and collaborate with necessary resources.
• Conduct new employee orientation and HRIS training; prepare paperwork required to place or remove employee from payroll
• Documentation of processes, workflows, and results.

HRIS Management (25%)-

• Oversees and maintains optimal function of the HRIS, which may include customization, development, maintenance, and upgrade to applications, systems, and modules.
• Identifies system improvements and enhancements; recommends and implements solutions.
• Manages permissions, access, personalization, and similar system operations and settings for HRIS and LMS users.
• Serves as lead representative and liaison between HR, Information Strategy external vendors, and other stakeholders for HRIS design and implementation projects.
• Ensures system compliance with data security and privacy requirements.
• Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.
• Writes, maintains, and supports a variety of reports, queries, or automated interfaces using appropriate reporting tools within HRIS. Responsible for the development of standard and custom reports and dashboards. Serve as the liaison for report and data requests from executives and managers.

JOB COMPETENCIES AND EXPERIENCE:

Education & Certifications-

• Bachelor’s degree in Human Resources Administration, Information Technology, or Business Administration, or related field.

Experience-

• 2-3 years HRIS experience highly preferred.
• Requires prior knowledge of principles and practices of human resources.
• Word processing, database, spreadsheet and basic query knowledge necessary (MS Word, MS Outlook, MS Excel, MS Access, Internet Explorer, MS PowerPoint). Ability to learn in-house computer systems.
• Must possess excellent attention to detail and accuracy, communication skills (both written and verbal); editorial skills; judgment, organizational planning and diplomacy, and professionalism. Ability to work effectively as a member of a team. Must adhere to strict confidentiality standards.
• Requires detailed work, problem solving, and multiple concurrent tasks in a complex environment. Ability to adhere to deadlines and manage multiple assignments simultaneously.

Organizational Competencies-

• Effective Communication: Proactively ensures effective communication throughout the organization. Makes relevant contributions to discussions and meetings, giving clear and concise explanations and sticking to the point. Chooses language and communication method to suit the audience, reframes and articulates to help others understand. Asks questions to check understanding when disseminating information
• Execution & Initiative: Motivates self and others to achieve the best results, displaying energy, drive and a desire to succeed; enlists the support of others as necessary to overcome resistance. Supervises cross-functional project team execution on tasks to meet stated objectives; helps other employees’ gain the skills and experience they need to contribute. Pro-actively outlines milestones, outcomes and deliverables and effectively communicates them to internal and external stakeholders
• Teamwork/Interpersonal Skills: Develops and nurtures formal & informal relationships with a wide circle of people beyond those involved in current activities, including potential donors, stakeholders, and information links. Encourages collaboration among colleagues, departments and entire organization to achieve results. Compromises, handles conflicts, seeks common ground, articulates own and other’s goals; stays focused on positive win-win outcomes. Seeks input on how to leverage existing processes to improve the donor experience; translates ideas into action
• Problem Solving/Judgment: Gains understanding of how to apply approved policies and procedures; when and why escalation of issues is needed and to whom and communicates decisions and desired outcomes to others. Anticipates the outcome of a single decision. Recognizes problems in advance, systematically gathers information to define the root cause, breaks down complex information into component parts, develops alternatives, seeks input from others, selects and recommends the best solution.
• Adaptability/Flexibility: Embraces complex or first-time problems as opportunities to learn and incorporate new skills; flexes style based on immediate needs. Accepts responsibility for implementing change; evaluates and manages resources needed to implement change. Personally supports (in words and actions) organizational direction and change agenda.
• Courage & Conviction: Takes responsibility for individual & project outcomes regardless of success and learns from all results. Encourages candid responses, feedback, new ideas and conflicting opinions.
• Donor Centered: Takes time to actively learn about the stated needs by asking questions, exploring how to unite the donors and university’s passions and priorities. Anticipates customer needs and proactively makes recommendations.

PHYSICAL REQUIREMENTS: Must use a computer terminal and view a computer screen for extended periods of time. Must talk in person or by phone (frequently and sometimes for extended periods) to people on campus and across the country. Must constantly use visual acuity to check printed and designed materials of various types. Must be able to navigate within the OSU Foundation. Typical office working conditions.