Title: IT Project Coordinator
Duration: 12 Months
Location: Rahway, NJ OR Kenilworth, NJ OR West Point, PA

Job Description:

We are seeking a Senior IT Project Coordinator for a 12+ month project. You are a self-motivated, well-spoken, team-player!! You are easy going and have a positive attitude in hand. You easily adapt to your surroundings. Your attention to detail is phenomenal and you have excellent organization and multi-tasking skills! You understand the importance of where things are going and moving a process forward. You are someone whom demonstrates the willingness to help and offers. You embrace diversity and you look forward to interacting so that you can showcase innovative solutions to those you are working with. You work with the growth mindset that you can and will get better with hard work and perseverance.

Qualifications:

• Education: Associates degree at a minimum (required) however, Bachelors preferred.
• Minimum 5 years of relevant industry experience.
• Solid background in Information Technology & project management.
• Resource should have top-notch planning and coordination skills.
• Should be forward-thinking and consultative in nature; Able to analyze process, technology, recommend solutions, improvements and propose changes.
• Should be comfortable with training, coaching and supporting end-users of all levels. Should be organized and proficient with project & data management/tracking and processes.
• Resource should have experience interacting with & managing internal and external stakeholders, vendors, teams/departments to perform vendor management, procure desktop and end-user hardware/software, wireless and other devices and to coordinate workflow.
• Resource is comfortable with communicating risk and issues pertaining to project to stakeholders, vendors and teams.
• Should have familiarity working in a lab/manufacturing environment and experience with equipment/systems used in a lab setting. Technical acumen of lab equipment and computer systems is expected.
• Resource should have a strong underlying knowledge of System setup, system installs, Lab equipment, etc. and how all equpment is linked together.
• Resource will also have strong Project Management skills - Resource should be able to self-direct and drive a project forward. Continually and consistently meet and balance multiple priorities at once.
• Resource should have experience working with navigating complex, cross-functional, diverse teams.
• Negotiation skills are helpful
• Resource should be well versed in Windows 7 & 10 OS's.
• Strong working knowledge of MS Excel, Power BI, Power Point and SharePoint as a repository for documentation and entry of project information.

Responsibilities:

• The MRL (Client Research Labs) Modernization Program team is looking for two resources to work directly with scientists and other laboratory/manufacturing staff.
• These resources will have familiarity of [laboratory] safety practices and familiarity with lab equipment.
• The role will provide support, consultation, coordination, troubleshooting and configuration to end users.
• There is a lot of project management and coordination; the candidate will act as a team collaborator. Scheduling, calendar management, tracking for multiple scientists, lab personnel and vendors.
• This role will involve on-site work and the position will be based in either Rahway, NJ, Kenilworth, NJ or West Point, PA site.
• This position will require the resources to travel between both sites.

Here are some other duties that the candidates will perform:

• Candidates will perform PC refresh services.
• Restates complex technical information in a format appropriate to the audience.
• Drive execution efforts upgrading Client Research Laboratories' computer and instrumentation inventory from Windows 7 to Windows 10 across multiple sites.
• Assist in determining upgrade path and disposition of instrumentation and lab PCs based on local policies. Assist and help manage tracking of specific item workflows.
• Work with lab scientists and capital asset stewards to complete capital request templates. Assist with quarterly capital accrual process. Assist with equipment inventory and database true ups.
• Identifies risks, partners with team members to mitigate risk, and promptly communicates risks and issues to the appropriate stakeholders.
• Liaise with vendors at a technical level in understanding roadmaps and new technologies
• Work closely with Procurement team and other internal stakeholders to acquire quotes from suppliers and create purchase orders.
• This will start off as a 1-year assignment, however, there is a strong possibility that it will be extended up to the max of 2 years. Must be local to both Rahway and Kenilworth. Will need to travel between both sites