Job description

JOB DESCRIPTION

Overview

The Bud & Mary’s Office Administrator position is an administrative position responsible for providing support, facilitation and coordination ensuring consistent and effective application of company policies, procedures and Human Resource practices. The position is considered to be a “hands-on” coordination and support position with significant breadth and flexibility. This position is based Des Moines, IA reporting into the Iowa President.

Responsibilities

• Manage reception area of office, including welcoming guests, managing visitor access, and answering/transferring phones.
• Participate in recruitment efforts for exempt and nonexempt personnel.
• Conduct new employee background checks, and invoice processing.
• Schedule pre-employment/post-offer physicals, drug screens and background checks, working with providers and invoice processing.
• Assist in disseminating corporate communications to local employees.
• Conduct various monthly, quarterly, and annual reports.
• Oversee new employee on-boarding documentation and training.
• Oversee entry of employee HR training records into software system, running various reports as needed.
• Complete other office administration duties on a regular and as needed basis: mail distribution/collection, managing office supply needs, etc.
• Assist in organization of site events and staff trainings.
• Assist with order fulfillment, scheduling transportation of goods, and receiving of shipments.
• Assist department heads with procurement and vendor communication.
• Manage all temporary and permanent contractors onsite, including security, groundskeeping, and janitorial service providers.
• Assist with providing badge access to company staff.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree in Human Resources or other business related field with 0-3 years of experience or Associates degree with 3-5 years of experience; additional related experience may substitute.
• Excellent organizational skills
• Superior interpersonal communication skills and ability to maintain an extreme level of confidentiality is a must.
• Ability to actively cooperate and interact with all entities of Bud & Mary’s Cannabis is essential.
• Highly effective written communications and high attention-to-detail is a must.
• Pro-active critical-thinking skills.
• Strong analytical and problem-solving skills.
• Proficiency in Outlook, Word, PowerPoint and Excel.
• Ability to multi-task and effectively prioritize competing demands.
• A high degree of personal motivation, a desire to make an immediate contribution, and possession of a distinct sense of urgency.
• Demonstrated integrity and honesty in all aspects.

A post-offer background check is required. Additional pre-employment requirements may be necessary based on position.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Des Moines, IA 50317: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Describe your proficiency with Microsoft Office and related systems.

Work Location: One location

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