Job description

Organization Mission:

Truckee Meadows Parks Foundation is a high energy, outdoor focused 501©3 non-profit that protects and enhances our communities' livability through public engagement, education, and the sustainability of our parks, trails, and open spaces. We do this primarily by providing in-park programming and opportunities for community engagement. Our current programs focus on improving community health and wellness and developing peoples’ appreciation for the natural and cultural history found in local parks.

Workplace Environment:

The workplace environment is fun and flexible; a great place for an out of the box thinker whose enthusiasm will help maintain a positive and fun environment. With strong collaboration between departments you get to be a part of multiple exciting projects and programs including the development of a nature study area and visitor center, establishing a regional trails plan, and youth programming. There is a large focus on personal and professional development that fosters growth for the individuals as well as the programming.

Position Description:

The Office Administrator will be an essential part of the Parks Foundation that works closely alongside the Executive Director. This person will maintain a positive office atmosphere and manage the bookkeeping and financial operations of this young organization while providing Human Resources support for employee onboarding, payroll, and personnel management. This person will provide additional administrative support for the foundation and the board of directors.

Primary Responsibilities

• Bookkeeping Tasks:Process accounts payable/accounts receivable and monthly bookkeeping reconciliation with Quickbooks Online;

Process, and oversee the distribution and collection of invoices, checks, and contracts;Work with the Membership Coordinator VISTA to process check payments and create bank deposits;Send and pay invoices, conduct payroll, complete payroll additions and terminations, manage employee benefits, oversee IRA distributions, etc;With Grants Manager and Executive Director compile and submit monthly and quarterly financial reports and reimbursement requests for grants and other funding sources throughout the fiscal year. Work alongside the Executive Director and staff department leaders to determine funding allocations and reporting requirements;Prepare and provide financial reporting to the Finance, Development and Executive Committees as needed;With ED and Board of Directors develop and manage an annual budget, analyzing variances, and initiating corrective actions;Work in coordination with ED, Board of Directors and Finance Committee to ensure proper protocol and accounting principals in compliance with federal, state and local legal requirements.

• Administrative Tasks:Develop and manage positive and professional office environment for staff and AmeriCorps members;

Maintain employee records, filing, key administration, office equipment records, and assist with compliance activities including audits;Support policy development and implementation including: workplace procedures, Diversity, Equity and Inclusion and more;Create and maintain a database of operational processes and procedures to provide training and sustainability within the Operations department;Update Truckee Meadows Parks Foundation’s policies and procedures handbook.

• Misc. Job Functions:
• Including but not limited to:Provide support to Executive Director and staff as needed;

Lead occasional on-site programming such as walks, hikes or school programs. Training will be provided as necessary;Special events throughout the year including occasional evenings and weekends.
Qualifications:

• Bachelor's degree and 2+ years related professional experience;
• Exceptional writing and communication skills;
• Demonstrated success in accounting management, bookkeeping or other accounting fields
• Experience with non-profit financial management and grant reporting
• Must pass a background check and hold a valid driver’s license;
• Preferred: experience recruiting;
• Preferred: reading, writing, and speaking competency in Spanish language.
• Preferred: 2+ years using Quickbooks Online, Microsoft Excel,Wix Website Platform,
• Preferred: experience serving as, or managing AmeriCorps and/or Peace Corps members.

Reports to: Executive Director

What’s in it for you:

• 120 hours personal leave per calendar year;
• 80 hours sick leave per calendar year;
• Bonus and flex leave accrual - that is extra time off when you work outside of typical hours;
• Time outdoors - we believe that the outdoors makes you healthier, happier, and more inspired;
• Up to $600 per month for health coverage reimbursement (proof of health insurance required);
• Retirement IRA matched at 3% once eligible;
• Paid professional development;
• Monthly cell phone reimbursement of up to $40;
• Healthy work environment.

Compensation: $45,000 annually

Location: Reno, NV

Diversity Equity and Inclusion:

For the Parks Foundation, our mission will never be fulfilled until systemic racism is addressed and people of color and marginalized communities are safe to explore and enjoy the parks we all hold dear. There are layers upon layers of injustice and while we may not be able to address them all, we will do what we can to eliminate these barriers.

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Internally, we also know there's a lot more we can be doing to foster diversity, equity, and inclusion on our team. Countless studies indicate teams made up of folks from different backgrounds make a stronger difference in communities and make an impact in each others' lives. We continue to embrace opportunities for growth as we learn through engagement with all communities in Northern Nevada.

To apply:

If you are unable to complete the application process contact us for an accommodation or alternative application process.

Send resume and cover letter to Truckee Meadows Parks Foundation. For questions, call 775-453-0278, or visit www.tmparksfoundation.orgfor more information.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• 401(k) matching
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Work Location: Hybrid remote in Reno, NV 89509

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