Job description
Initial Posting Date:
02/17/2023
Application Deadline:
03/02/2023
Agency:
Department of Transportation
Salary Range:
$2,823 - $4,073
Position Type:
Employee
Position Title:
Office Specialist
Job Description:
Office Specialist 2 - Office Specialist
Oregon Department of Transportation
Delivery & Operations Division –
Oregon Department of Transportation
Delivery & Operations Division –
Region 1
Maintenance – District 2B
Clackamas
Clackamas
The role:
We are recruiting for an office specialist to join our District 2B Office in Clackamas! In this role, you will provide office organization, clerical and support services to district leadership and field crews. If you enjoy working with the public and being a part of providing an efficient and safe transportation system that enhances Oregon’s economic competitiveness and livability, apply today!
We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are. To learn more about our social equity commitments,
visit our Social Equity website
.
If you are a current State of Oregon employee, you must apply through your
employee Workday profile.
A day in the life:
-
Operate a multi-line telephone system and screen and route calls appropriately.
-
Provide callers with information about road and weather conditions, road closures, construction or other roadway projects.
-
Greet and direct visitors coming to the District 2B Office to appropriate destination, meeting or appointment.
-
Order office supplies, equipment or furniture.
-
Prepare and process vendor invoices for payment, matching purchase documents to appropriate invoices.
-
Resolve discrepancies, review and apply payment terms and conditions from invoices, price agreements and contracts.
-
Maintain the conference room schedule and take minutes during meetings.
-
Type, proofread and edit correspondence, notes or minutes, and schedule job interviews.
-
Maintain filing system and manuals.
-
Receive, sort, distribute and/or file mail.
-
Prepare, review and proofread timesheets for accuracy before entering them in the Oregon state payroll system.
-
Compile and distribute reports on State Accident Insurance Fund (SAIF) claims.
-
Work in an office environment – typical office hours are 7 a.m. – 4 p.m., Monday through Friday.
-
To request a copy of the position description, which includes all duties and working conditions, please emailODOTRecruitment@odot.oregon.gov.
What’s in it for you:
-
Work/life balance, 11 paid holidays a year, competitive benefits packages and so much more.Click hereto learn about working at the Oregon Department of Transportation.
-
Live, work and play in thePortland metro area!
Want to know about new job postings?
Click here
to subscribe for email notifications through GovDelivery!
What we need:
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;
OR
An associate's degree;
An associate's degree;
OR
Graduation from a private school of business with a certificate and one year of general clerical experience.
What we’d like to see:
If you have these qualities, let us know! It’s how we will choose whom to move forward!
Note: You do not need to have all of these qualities to be eligible for this position.
-
Proficiency in Microsoft Excel.
-
Ability to multitask with great attention to detail.
-
Ability to systematically approach problems to find solutions.
-
Ability to work in a fast-paced environment with multiple and changing priorities.
How to apply:
-
Before applying,click hereto visit our applicant information website to learn more about our process.
-
Complete the following required steps:
-
Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
-
Complete questionnaire. Answer the checkbox-style questions before submitting your application.
-
-
After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
-
If you are a veteran, you may receive preference.Click here for more information about veterans’ preference. The task to claim preference will come before the public records request and gender identity questionnaire tasks.Click herefor a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.
Need help?
-
For questions, call 971-273-8687 or emailodotrecruitmentem@odot.oregon.gov.
Additional information:
-
We may also use other factors to help us decide who will move forward, such as transferable skills, experience, education, and alignment withODOT values.
-
We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer.
-
Don’t attach extra documents. We will only look at documents that we ask for.
-
We may use this recruitment to fill multiple or future vacancies.
-
We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
-
You will be represented by the Service Employees International Union (SEIU).
Human Resources/Recruitment, MS12
355 Capitol St NE
Salem OR 97301-3871
Fax 503-986-3895
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
#LI-DNP
seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.