Job description
Personal Assistant
Job Req ID: 3748
Posting Date: 11-Dec-2022
Function: Procurement and Supply Chain
Location: Grand Canal Dock, Dublin, Ireland
Salary: Attractive Salary
Personal Assistant - Dublin (Hybrid / Remote) - Attractive Salary and Benefits
An opportunity has arisen for a PA to support our Procurement Company in Dublin. This role will comprise of PA support for the Directors in BT Sourced along with responsibility for the day-to-day management of our new office in Dublin. This is a critical support role for the successful delivery of our objectives in BT Sourced.
- Managing the diary of Procurement Directors. Ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business needs.
- Answering, dealing and filtering enquiries confidently and with discretion.
- Proactive in taking responsibility for closed loop control on all personal actions.
- Arranging events, meetings and all-hands calls, ensuring all the logistics are in place and the events run smoothly
- International Travel coordination and management based around diary schedules
- Manage all aspects of administration such as: processing of expense claims, room bookings covering both internal and external meetings, processing annual leave
- The first point of contact for all office support/facilities for Grand Canal Plaza e.g., stationery orders, liaising with IT for equipment for employees, liaising with the Group Facilities for any maintenance work etc.
You'll have the following responsibilities
- Managing the diary of Procurement Directors. Ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business needs.
- Answering, dealing and filtering enquiries confidently and with discretion.
- Proactive in taking responsibility for closed loop control on all personal actions.
- Arranging events, meetings and all-hands calls, ensuring all the logistics are in place and the events run smoothly
- International Travel coordination and management based around diary schedules
- Manage all aspects of administration such as: processing of expense claims, room bookings covering both internal and external meetings, processing annual leave
- The first point of contact for all office support/facilities for Grand Canal Plaza e.g., stationery orders, liaising with IT for equipment for employees, liaising with the Group Facilities for any maintenance work etc.
You'll have the following skills & experience
- You will have significant previous PA experience
- You’ll have highly developed interpersonal skills and demonstrate a passion for delivering excellence and seeking continuous improvement
- Excellence organisational skills and proactive in problem-solving
- You’ll be able to work independently in a multi-tasking environment impacted by changing priorities
- You’ll be able to work on your own initiative and take responsibility for making decisions
- The ability to maintain a professional approach at all times and demonstrate a high degree of discretion & confidentiality.
- You’ll have a flexible approach to work and be able to build relationships at all levels
- Comfortable with ambiguity
- Some experience in office/facilities support is preferable
- You’ll have advanced working knowledge of Microsoft suite of applications.
Benefits
Here at BT Ireland, our purpose is to Connect For Good and to have a positive impact on people, planet and society. We’re very proud of our accreditations as a Healthy Place To Work (Great Place To Work Institute) and as a Responsible Business leader (Business in the Community/NSAI).
One of our highest priorities is being a diverse, equitable and inclusion organisation, and our aim is to foster a sense of belonging among employees and to support everyone to reach their potential with us.
Other great benefits include:
- Encouragement of Flexible working – locations and hours of work
- Competitive salary and annual bonus
- World-class training and development opportunities
- BT Ireland Pension Scheme – 5% BT contributions
- Life Assurance from 1st day of employment – 4x salary
- We provide healthcare cover & permanent health insurance (income continuance)
- You’ll have the opportunity to buy BT shares
- Discounted BT products – like free broadband if our service is available at your address
- Access to excellent training tools, programmes and communities to help you connect, learn and grow.
- There’s also great support for working parents
22 days annual Leave (rising to 25 days with length of service) + bank holidays and an opportunity to buy up to five more days every year
#LI-BTSourced
#Procureco
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Who is the BT Group
We're the leading communications provider with customers in 180 countries. Across the world we enable customer's digital transformations so they can thrive. our focus is simple: be the global provider-of-choice for managed network and IT infrastructure services..
We're the leading communications provider with customers in 180 countries. Across the world we enable customer's digital transformations so they can thrive. our focus is simple: be the global provider-of-choice for managed network and IT infrastructure services..
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