The Programme Administrator is responsible for providing the support teams with the information required to plan a realistic schedule of works.

This role is key to ensuring that we go about our business in a smooth and predictable fashion, confident in knowing what work we need to do today; tomorrow; and in the future

You will participate in the successful delivery of various contracts work orders as part of the Programme Management Office

Responsibilities as Programme Administrator include:

• Liaise with the delivery team on the day of works to facilitate completion
• Make regular check-in calls with on-site teams to ensure that the job information is up to date and any early warnings are recorded.
• Work to resolve on-day issues with the delivery teams and where required defer back to the client for DFE authorisation, or re-issue of work pack.
• Make time critical decisions to minimise delivery fallout due to on-day/short notice limitations or issues which arise
• Update internal and Client bespoke Systems (AFS/MIS and Site tracker) to ensure that the latest job information is visible to clients and internal staff
• Providing the sub- contractors accurate noticing information via Aurora.
• Responsible to take information from Aurora to develop and maintain the Management Information System (MIS)
• Provide status reporting to assist with financial reporting, planning and monthly P&Ls.
• Build and maintain effective working relationships within Circet and client, ensuring collaborative working across teams/areas.
• Issue work orders to Project Managers/Front Line Managers, ensuring they are agreed, acted upon, traced and managed to the successful required outcomes.
• Identify, manage and report on any dependencies, milestones, critical path and potential risks/issues.
• Ensure effective communication with staff and stakeholders ensuring this is delivered in a timely and clear fashion, with expectations clearly set and met.
• Effectively manage and document any issues/escalations raised, ensuring these are dealt with in a timely manner and to a successful conclusion.
• Undertaking any other duties as reasonably required including travel as necessary.