Job description

VANDER PLOEG ADMINISTRATIVE POSITION REQUIREMENTS

Technical Skills:

Microsoft Word, Excel, PowerPoint, Outlook, QuickBooks

Virtual Applications: Zoom, GoToMeeting, Teams, Etc.

Florida Notary a plus!

Office duties include but not limited to:

Day-to-day operational needs of all functional office management priorities:

• Calendar management for meetings and arrange and schedule appointments
• Arrange event details and venue with outside vendors (room layout, food and beverage, equipment, etc.) for meetings/seminars
• Schedule seminars and complete necessary documentation
• Schedule/coordinate repairs
• RSVP to events
• Coordinate courier service (FedEx, BDS courier, mail)
• Order supplies/stationary/business cards/kitchen supplies
• Answer Phones and direct incoming calls to appropriate person(s)
• Communicate and handle incoming and outgoing electronic communication
• Prepare presentation materials, charts and graphs when requested
• Print necessary agendas and paperwork for owner to attend various city board meetings
• Type necessary documents from drafts in Microsoft whether it be Word, Excel or PowerPoint
• Prepare city applications for projects
• Proposals (both companies)
• Arrange travel schedule – flights, hotels, cars, etc.
• Report CEU credits to AIA and maintain accurate account of credits for state requirements
• Handle subpoena or lawsuit coordination and required documentation requests
• Update phone directory with new client information
• Make client files for all correspondence and transmittals
• Back-up to interior department – purchase orders, invoices, etc.
• Pick up b-day cake/card for employee birthday’s
• Run office errands such as Publix, Home Depot, print shop, bank, etc.
• Purchase client gifts/cards for special occasions
• Purchase gift cards at Christmas for support people (mail, UPS, FedEx, water, coffee, etc.)
• Purchase Christmas tree/deliver to office/decorate/tear down

Personal duties include but not limited to:

• Run personal errands when necessary (bank, etc.)
• Schedule personal appointments (doctor, dentist, hair, etc.)
• Assist in coordinating events – invitations, labels, emails, etc.
• Purchase client gifts/cards for special occasions (baby, anniversary, wedding, etc.)
• Occasionally pick-up and drop off from car dealership or rental car agency

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Boca Raton, FL 33432: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 3 years (Required)

Work Location: In person

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