Essential Functions:

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  Coordinates program activities and special events activities (e.g. scheduled activities and events, college tours, outreach activities, etc.) for the purpose of providing activities to enrich student life and retention.
• Assists with day-to-day operations of assigned program and/or departmental responsibilities (e.g. procedures, strategic planning, grant implementation, financial aid, etc.) for the purpose of achieving organizational objectives, and ensuring compliance with legal, financial and district, state and federal requirements.
• Collaborates with internal and external personnel and organizations (e.g. counselors, public agencies, community members, etc.) for the purpose of implementing and maintaining services and programs under established guidelines and procedures.
• Assists with a wide variety of complex materials (e.g. budgets, funding requests, Student Learning Outcomes (SLOs)/Service Area Outcomes (SAOs), program materials, etc.) for the purpose of supporting the documentation of activities, meeting compliance requirements, providing audit references, making presentations, and providing supporting materials.
• Compiles data from a wide variety of sources (e.g. public agencies, college departments, financial aid, etc.) for the purpose of identifying and contacting potential students, tracking student progress, ensuring compliance with organization policies and procedures, and monitoring program components.
• Facilitates student related meetings, workshops, seminars, etc. (e.g. for basic needs services, NVC student affairs actions involving outside agencies, interdepartmental needs, etc.) for the purpose of providing primary services, following district guidelines and regulations for primary student affairs.
• Maintains a variety of files and records (e.g. student records, databases, disability verification documents, etc.) for the purpose of documenting activities, providing written reports, and complying with mandated requirements.
• Participates in a variety of meetings (e.g. workshops, seminars, conferences, etc.) for the purpose of conveying and gathering information regarding a wide variety of subjects required to carry out necessary student affairs.
• Performs a variety of student case load processes (e.g. assessment of program eligibility issues with potential students, maintaining records for documenting individual progress, developing and monitoring student outcomes data, follow-up activities in the Basic Needs Center, etc.) for the purpose of student service needs.
• Presents information on a variety of topics related to student affairs responsibilities and refer to counselors as appropriate (e.g. overviews of programs/services, policies and procedures, etc.) for the purpose of providing general information, training others, implementing actions, and assisting students preparation of formal counseling sessions.
• Provides program intake and orientation services (e.g. counseling, admissions, financial aid/EOPS, vocational, basic skills, and transfer programs, etc.) for the purpose of providing services within established timeframes and in compliance with related requirements, and assisting students in preparing of formal counseling sessions.
• Researches a wide variety of topics (e.g. policies, regulations, current practices, financial resources, student affairs, etc.) for the purpose of assisting with the development of new programs/services, ensuring program compliance with established requirements, securing general information and responding to requests.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.