Duties Summary

One (1) immediate permanent full-time vacancy with the Hawai`i Fire Department - Administration Division in Hilo.

(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Supervises and participates in the collection, compilation, classification, and evaluation of fiscal data; takes trial balances; makes adjusting and closing entries.
• Verifies and analyzes financial data and prepares financial statements and reports.
• Makes adjusting journal entries; verifies for correct application of accounting standards and for mathematical accuracy.
• Supervises, assigns, and reviews the work of subordinates; provides training as required; may recommend personnel actions including hiring, promotions, disciplinary actions, and terminations.
• Conducts internal reviews to ensure that accounting systems and procedures are effective, efficient, and properly implemented; recommends changes of forms, procedures and policies governing the accounting functions, and implements changes as directed.
• Meets with operating personnel or program officials to discuss the details of work processes and procedures that must be considered when devising the accounting system or its segments; prepares the necessary forms, manuals, procedures, etc.
• Prepares reports necessary for the determination and reporting of federal and state expenditures and fund balances on federal grant in-aid programs and/or state funded programs and projects.
• Confers with representatives from the other departments or central agencies on financial matters.
• Assists in the monthly closing of accounting records, end-of-year closing and beginning of year opening of the County fiscal system.
• Assists in preparing quarterly financial reports on the status of all appropriations, allotments, and encumbrances for all departments and all funds of the County; works with departments to resolve discrepancies.
• Assists management by interpreting accounting data, trends, statements, etc., and by explaining its implications for the fiscal program.
• May assume responsibility of higher level accountant or fiscal officer in their absence.
• May operate a vehicle to perform work-related duties.

Minimum Qualification Requirements

Training and Experience:

Combination of education and experience substantially equivalent to:

• 
  Graduation from an accredited college or university with a baccalaureate degree, with
• twelve (12) semester credit hours in accounting and/or auditing courses (attach a copy of your official college transcript to your application); and,
• three (3) years of professional accounting or auditing work experience involving the maintenance or examination of accounting records and the preparation, analysis, and/or interpretation of financial statements and reports; and
• as applicable to the position, demonstrated supervisory aptitude. (The immediate vacancy with the Hawai`i Fire Department requires supervisory aptitude); and
• possession of a valid State of Hawai'i driver's license (Class 3) or any other valid comparable driver's license at time of filing, as applicable to the position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancy with the Hawai`i Fire Department requires a valid driver's license).

Substitutions of Experience for Education:

The following types of experience may be substituted for education on a year-for-year basis provided that such experience shall have included the preparation and/or analysis of financial statements and reports:

• maintaining and/or reconciling general journals and general ledger accounts;
• preparing balance sheets, profit and loss statements, and related accounting and financial reports;
• examining accounts to identify significant changes and transactions that caused changes;
• preparing worksheets or reports of examinations conducted, discrepancies noted, and corrective entries made to adjust accounts;
• preparing budget estimates for operational requirements and needs.

Non-qualifying work experience such as in the following positions will not be accepted for professional accounting or auditing experience:

• bookkeeper or minor accounting or clerical positions;
• accounting or bookkeeping machine operators;
• office manager or owner of a business who supervise accountants, auditors or bookkeepers, but do not participate in the accounting or auditing work with responsibility for its technical adequacy; or
• positions concerned with tax matters not requiring the application of general accounting and auditing principles.

Supervisory aptitude is the ability or potential of an individual to perform supervisory duties as demonstrated:

• by the successful completion of regular or special assignments which involve some supervisory responsibilities or aspects;
• by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist;
• by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or
• by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: Theories, principles, and practices of governmental accounting; public fiscal administration including budgeting and financial reporting; preparation and analysis of financial statements and reports; report writing; office practices and procedures; and, principles and practices of supervision.

Ability to: Devise, modify, and install accounting methods, techniques, and procedures; plan, assign, and direct the work of subordinates; learn the accounting system and procedures of the department and apply pertinent laws and regulations applicable to its programs; prepare complete and accurate reports in accordance with accounting standards; analyze data, detect errors, and correct inconsistencies in accounting records; operate a personal computer using applicable software applications; effectively communicate orally and in writing; and maintain effective working relationships with others.

Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required:

• 
  an official college transcript,
• a valid driver's license,
• a temporary assignment verification,
• professional licenses, and/or
• certificates,

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

ELECTRONIC NOTIFICATION TO APPLICANTS:
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You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.