Job description
About Harc:
The Harc organization consists of three legal entities: Harc Inc., a non-profit agency licensed to provide a lifetime of services to people with intellectual disabilities with an annual budget in excess of $15 million, Harc Foundation, a charitable foundation with over $4 million in Net Assets, and SockStarz, a small retail store employing people with intellectual disabilities located in West Hartford.
Summary Job Description:
The Accounts Payable and Expense Analyst will support Harc through processing the company?s accounts payable and expenses, reviewing the accounts payable aging, and performing reconciliations of certain balance sheet and expense accounts. In addition the Accounts Payable and Expense Analyst will utilize accounting and other management information to perform financial and expense analyses for the Organization. The Accounts Payable and Expense Analyst may, with oversight from the Controller, perform the day to day accounting for SockStarz. The Accounts Payable and Expense Analyst will also learn certain roles and responsibilities of the other members of the business office so that they may cover for their teammates during PTO and leaves of absences.
Essential Job Functions:
- Receive invoices and obtain proper approvals from department heads for payment
- Correspond with vendors regarding invoices and payments
- Enter invoices in MIP Abila (including using distribution codes to ensure proper allocation of costs)
- Cut checks using MIP Abila and utilize secure pay to ensure the security of checks
- Utilize CashPro by Bank of America to initiate ACH transactions and perform stop payment functions
- Review and monitor the Accounts Payable Aging
- Reconcile the AP Aging to the Trial Balance
- Record journal entries for prepaid expenses and accrued expenses and prepare reconciliations for both accounts
- Perform analyses of expense accounts to help the Controller understand budget to actual variances as needed
- Record cash disbursements using MIP Abila
- Record and reconcile transactions on Company credit cards.
- Assist the Accounting Manager with inquiries related to transactions for Bank Reconciliations
- Utilize Quickbooks Online to maintain the books and records of SockStarz (including bank reconciliations, booking for due to/from entries, booking prepaid expense entries, booking inventory entries, adjusting cash balances, booking accrual entries, and running balance sheets and income statements)
- Review transactions made using the Organization?s PEX Cards.
- Other accounting or office type tasks as requested by the Controller or CFO
Harc conducts background checks and verifies COVID-19 vaccination status as part of the hiring process.
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