Job description

South Whitehall Township Job Description

Department: Finance

Title: Accounts Payable

GENERAL PURPOSE

Following Township policies to match, batch, and code approved invoices before payments are made.

SUPERVISION RECEIVED

Works under the supervision of the Finance Director.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under direction, works from a thorough knowledge of the purchasing operational policies, procedures, and practices. These duties typically include, but are not limited to:

A. Check invoices for proper signatures and approvals seeking correction from Manager/Director where necessary. AP processes approximately 100-200 invoices per week.

B. Match receipts to receiving documents code invoices and put into batch

C. Complete receiving against all Purchase Orders, if applicable

D. Enter invoices into MUNIS for payment

E. Affix scan/bar codes to every invoice processed

F. scan all invoices via TCM into MUNIS

G. Create scan file for the Board of Commissioners and save to Board drive

H. Generate checks and make copies for paper record

I. Attach check copies to related invoices for paper record

J. Segregate check for special handling as/if requested by Department

K. Forward checks to Finance Director to collect endorsements

L. Post all cash disbursement journals after checks are generated

M. Create, upload, and submit positive pay file to the bank

N. Prepare cash transfer sheets from various funds and submit them to Director of Finance

O. Handle all correspondence to/from Vendors or internal departments for issues, discrepancies, and payment status

P. Checking vendor statements for payment application accuracy and any unpaid invoices

Q. Maintain Vendor database to ensure all information we have is accurate

R. Collecting updated W9’s from Township Vendors, when needed and to set up new Vendors

S. Create and mail 1099 vendor statements annually

T. Annual IRS and State 1099 Vendor reporting

U. Offering office support to various other Finance Department functions

V. All other duties as assigned by immediate supervisor

MINIMUM QUALIFICATIONS

Education and Experience:

(A) Associate degree or higher with casework in Business Administration or related field; OR

(B) Two (2) years of accounts payable experience or a related field; OR

(C) Equivalent combination of related education and experience.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES:

(A) Knowledge of business English, spelling, and grammar

(B) Ability to maintain confidentiality in all work-related situations

(C) Ability to operate office machines and equipment

(D) Ability to write legibly

(E) Ability to understand and follow oral or written instructions as they relate to Township operations, and purchasing policies and procedures

(F) Ability to provide clear and concise oral and written instructions

(G) Ability to deal courteously and tactfully with the public and establish and maintain a healthy working relationship with vendors, citizens, and other employees

(H) Demonstrate organizational skills

(I) Ability to handle stressful situations while multitasking and balancing several assignments

(J) Proficient computer skills, including experience with Microsoft Excel, Word, Outlook, MUNIS (preferred)

(K) Ability to understand basic accounting principles and budget process

(L) Ability to enter invoices quickly and accurately

TOOLS AND EQUIPMENT USED

Requires intensive daily use of computer, calculator, copier, printer, telephone, as well as other office equipment as needed.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is constantly required to sit, stand, and talk or hear. The employee is required to walk; use hands to handle or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision (typically associated with the use of computers, reading letters, reviewing files, and reading reports); distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet, typical of an office environment.

Job Type: Full-time

Pay: $40,000.00 - $41,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Allentown, PA 18104: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.