This job posting is for Shoer Term 2023-2024 contract year

RRPS District Office- Finance

240-day contract

Job Title: Accounts Payable Specialist

Minimum Qualifications

• Minimum of high school diploma; Associates degree in Accounting or related field, or two years of college-level accounting classes preferred.
• Minimum of two years’ experience in accounting, with preference given for experience in school district bookkeeping or accounting.
• Working knowledge of applicable computer systems including word processing, database, and spreadsheet software.
• Effective communication skills, both verbal and written.
• Flexibility, organization, decision-making and problem-solving skills.
• Interpersonal skills, in person, in writing, and on the telephone, with diverse populations.

Essential Job Responsibilities

• Administer the general payable activities of the Finance Department, including receipt and verification of invoices for goods and services against purchase orders.
• Review and approve incoming invoices for adherence with all Board policies, state laws and regulations, and appropriate accounting information.
• Expedite payment of invoices by advising employees of potential problems.
• Prepare batches of invoices for data entry, enter invoices for payment, and process edit report list.
• Administer the weekly check run and prepare vendor checks for mailing.
• Reconcile vendor statements and corporate purchasing cards on a monthly basis.
• Process travel reimbursements in accordance with state and district guidelines.
• Attend staff meetings and conduct Accounts Payable and P-Card training to small and large groups throughout the year.
• Create and maintain Accounts Payable forms using Excel, Adobe PDF, and Word.

Additional Duties:

• Comply with administrative directives and regulations, school board policies, and local, state, and federal regulations.
• Safeguard confidentiality of privileged information.
• Maintain professional relationships and work cooperatively with employees, the community, and other professionals.
• Maintain professional competence through individual and district training, in-service educational activities, and appropriate self-selected professional growth activities.
• Meet deadlines and work on multiple projects.
• Maintain postage meter and ensure sufficient postage is on the meter and in the account.
• Comply with Code of Ethics of the National Institute of Governmental Purchasing and uphold and enforce rules, administrative directives and regulations, school board policies, and local, state, and federal regulations;
• Complies with state-approved New Mexico Administrative Code of Ethical Responsibility of the Education Profession and the RRPS Employee Standards of Conduct and upholds and enforces rules, administrative directives and regulations, school board policies, and local, state and federal regulations;
• Employee may be assigned other duties based on the needs of the district during the term of employment.

Work Hours

Salary and work year as per adopted Rio Rancho Public Schools Staff Salary Schedule.

Application Procedure:

The following documents must be attached to complete this application:

1 Transcript from each Credentialing University or, if you have no college credits, a copy of your High School Diploma or GED Certificate.

An Equal Opportunity Employer

Final salary will be set based upon the minimum salary, Education, and Experience.