Job description

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Please apply at our website: franklincountyauditor.com

FRANKLIN COUNTY AUDITOR’S OFFICE

Position Title: Accounts Payable Team Lead Pay Grade: 6 Starting Salary: $48,755.20
Dept./Div.: Fiscal Services Employment Status: Full-time
Reports to: Accounts Payable Supervisor FLSA Status: Non-exempt
Civil Service Status: Bargaining Unit EEO Status: 06- Administrative Support

CLASS DESCRIPTION:
Under direction of the Accounts Payable Supervisor, the Accounts Payable Team Lead is responsible for obtaining and maintaining financial data for use in maintaining accounting records; performs lead work and assists the supervisor with managing the work; provides guidance and training to employees; performs other related duties as required.

QUALIFICATIONS: An example of acceptable qualifications:
Possession of an Associate’s degree from an accredited college or university in a related field; one (1) or more years of related experience and/or training; or any combination of training, education, or experience which provides the desired knowledge, skills, and abilities to perform the essential functions of this position.

LICENSURE OR CERTIFICATION REQUIREMENTS:
Must possess or have the ability to obtain Notary Public.

EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive:
Personal computer, computer software (e.g. Microsoft Office, Internet Explorer, MUNIS, AS400, IRS E-Services,
US Bank Singlepoint, AP portal Applications/Sequel, IRS Fire, and other applicable computer software); printer, copy machine, phone, fax machine, other standard modern office equipment.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:
The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); this is considered sedentary work and the employee must demonstrate the ability to perform the physical demands required of the position in accordance with the U.S. Department of Labor’s physical demands strength ratings.

In cases of emergency, unpredictable situations, and/or department needs, this position may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend.

JOB DESCRIPTION AND WORKER CHARACTERISTICS:
JOB DUTIES in order of importance

ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:

35% (1) Answers any questions related to unclaimed funds from agency contacts and the general public; balances unclaimed funds, unclaimed wages, and general fund for unclaimed costs; receives and processes unclaimed funds; transfers stale warrants to unclaimed funds; pays in unclaimed funds from outside accounts and updates database accordingly; creates outstanding warrants list for warrants and distributes to corresponding agency; reviews and includes returned check list with outstanding warrants; transfers unclaimed funds to the general fund; transfers outstanding booth worker warrants to unclaimed funds.

15% (2) Processes purchase order corrections and changes; processes requests for copies of invoices and warrants; affixes disbursement reproduction to invoices and then files chronologically; reconciles number of invoices to payments processed in accounting software; updates spreadsheets with total number of invoices and checks disbursed; reviews invoices ensuring that ORC regulations and procedures are being followed.

15% (3) Prints warrants; assembles warrants with batches; posts invoice batches, disburses cash, and processes warrants, ACHs and wires; processes voids, reissues and stop payments.

5% (4) Responds to and fulfills public records requests submitted to the Auditor’s Office involving unclaimed funds and/or accounts payable.

5% (5) Performs lead work and assists the supervisor with managing the work (e.g., assigns tasks; attends or participates in meetings in which policy questions are reviewed or discussed; has access to financial data used in monitoring department revenue/income, etc.); in collaboration with the supervisor, may develop and implement policy; recommends policy changes; assists to ensure that team members are trained and developed with the necessary skills to be successful.

5% (6) Analyzes and processes IRS levies; analyzes and takes appropriate action on bank notifications; prepares and submits various journal entries to transfer monies from one fund to another.

5% (7) Processes W-9’s from vendors; maintains and update electronic W-9 database; reviews payment requests for assigned agencies; performs TIN match for new vendors on IRS website; codes and key- enters new vendors from W-9’s; key-enters vendor changes; updates vendor file for legal settlements and
Engineer right-of-way purchases; researches and resolves duplicate vendor problems; purges dormant vendors annually; maintains bank account information and authorization forms for Accounts Payable direct deposits; approves or denies W-9’s, W-8’s, and vendor address changes and processes accordingly.

5% (8) Assists customers and handles inquiries via phone, in person, or e-mail.

5% (9) Attends meetings and serves on committees, as directed; attends training and seminars, as directed.

(10) Maintains required licensures and certification, if any.

(11) Meets all job safety requirements and all applicable safety standards that pertain to essential functions.

(12) Demonstrates regular and predictable attendance.

OTHER DUTIES AND RESPONSIBILITIES:

5% (13) Performs other related duties as assigned.

MINIMUM ACCEPTABLE CHARACTERISTICS: (*Indicates developed after employment)

Knowledge of: *County, Auditor, and Department goals and objectives; *County, Auditor, and Department policies and procedures; *personnel rules and regulations; government structure and process; local government finance; office practices and procedures; *Ohio Revised Code (applicable Auditor’s duties); bookkeeping; office management; financial reporting practices and procedures; accounting; auditing; filing policies and procedures;
IRS forms W-9 and W-8; 1099 reporting requirements; training methods; leadership principles and practices.

Skill in: computer operation; use of modern office equipment; operation of data processing equipment; customer service.

Ability to: develop and maintain effective working relationships; perform job safely; interpret a variety of instructions in written, oral, picture, or schedule form; exercise independent judgment and discretion; perform moderately difficult mathematical computations with speed and accuracy; calculate fractions, decimals, and percentages; define problems, collect data, establish facts and draw valid conclusions; maintain accurate records; prepare accurate and concise reports; sorts items into categories according to established methods; train or instruct others; communicate effectively in oral and written form; maintain confidentiality; resolve complaints from citizens; travel to and gain access to worksite; work independently and under stressful conditions; troubleshoot and problem solve both fiscal and procedural issues; prepare and deliver information to specialized audiences and general public; be attentive to detail.

POSITION DIRECTLY SUPERVISED:
None.

This position description in no manner states or implies that these are the only duties and responsibilities to be performed by the position incumbent.

Job Type: Full-time

Pay: From $48,755.20 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Columbus, OH 43215: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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