Job description

Acquisitions & Technical Services Assistant

SUMMARY

The Acquisitions & Technical Services Assistant performs all secretarial duties related to the library in general including, but not limited to, supply and equipment ordering, preparing travel arrangements and public relations materials. Performs final processing for all added library materials, withdrawn and re-classified materials, including recording data for Cataloging and Textbook statistics. Works under the supervision of the Acquisitions & Technical Services Supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Receives and approves receipt of materials from outside delivery services and other agencies.

· Answers incoming phone calls, greet and assist incoming guests with a helpful professional and courteous manner.

· Prepares appropriate travel forms and registration applications for Library Director.

· Responsible for collecting library personnel leave reports.

· Responsible for recording the library staff meeting minutes.

· Responsible for the maintenance of library copiers, keeping inventory of all office supplies, paper, cartridges, etc. and equipment. Compiles a list for the Acquisitions &Technical Services Supervisor of supplies needed for all library departments.

· File office records and prepare public relations materials.

· Final processing (This includes textbooks for the Textbook Reserve Program)

o All added library materials including new, donated, standing orders and duplicate materials.

o Withdrawn materials.

o Re-classified materials.

· Record data for Cataloging statistics.

· Record data for Textbook statistics.

· Accession all added library materials and maintain accession records in Microsoft Excel.

· Perform other related duties as requested by Library Director.

This description reflects management’s assignment of essential functions. It does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

Required:

· High school diploma or equivalent.

· Proficiency with Microsoft Word, Excel and Outlook.

· Strong work ethic.

· Strong problem-solving and multi-tasking skills.

· Detail oriented, professional attitude, and reliable.

· Ability to communicate effectively, verbally and in writing.

· Ability to interact with employees and vendors in a professional manner.

· Ability to work independently with emphasis on accuracy and timeliness.

· Filing

Preferred:

· Proficiency with Adobe Acrobat

· Experience in dealing with public.

Salary will be commensurate with qualifications and experience. The preferred start date is March 13, 2023. Review of applications will begin immediately and continue until the position is filled.

Founded in 1909 as a teachers’ college, Southeastern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 5,000 students and the campus is situated in rural Oklahoma. The main campus located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeastern Oklahoma State University continues to be among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.

Salary will be commensurate with qualifications and experience. The preferred start date is January 9, 2023. Review of applications will begin September 15, 2022 and continue until the position is filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern. Southeastern offers 23 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits.

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E-Verify.

SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants

If selected, official transcripts from each degree-granting institution will be required upon date of hire.

It is Southeastern Oklahoma State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

To Apply please visit https://seok.csod.com/ux/ats/careersite/1/home/requisition/126?c=seok

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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