As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Rehabilitation Medicine has an outstanding opportunity for a part-time 75% FTE Administrative Assistant 2.

This position is proposed to work 75% FTE, 30 hours - three 8-hour days onsite and two 3-hour days remotely per week.

The person in this position is responsible for supporting the Division of Physical Therapy and should be a detail-oriented, well-organized, self-starter who can work independently and as part of a team. This position works closely with the division leadership, faculty and staff in carrying out program activities.

RESPONSIBILITIES:

Instructional & Faculty Support

Collect/manage/enter curriculum, program and clinical education data using Excel or databases

Assist faculty in classrooms when they have in-person exams

Assist course faulty in Zoom meetings to monitor breakout rooms or chat

Coordinate weekly laundry services with the contracted university vendor

Manage program and faculty Canvas pages and make sure that up-to-date information is posted

Request a desk copy or purchase a textbook for faculty and TAs

Organize classrooms and storage & linen closets

Coordinate and manage quarterly lab/course supply and materials and conduct inventory

Division/department Support

Assist in creating surveys, collecting data for program evaluation and accreditation purposes

Take meeting minutes at faculty, advisory or cohort meetings

Manage director’s calendar and schedule meetings

Submit a request to purchase program and lab supplies

Provide the university and program policy and other information to students, staff and faculty

Process speaker honorarium

Process patient bank cards payments

Make parking arrangement for visitors and guest speakers

Assist in event planning and on-site logistics

Work with the Continuum College and the department to update web contents

Arrange quarterly/yearly surplus and classroom cleaning

Process FEDEX and campus mailing

Sort program mails

Be a point of contact to troubleshoot issues related to copy machine, meeting rooms or classroom AV system on the HSB 9th floor

Manage the division social media platforms

Perform other duties as assigned

Minimum Qualifications:

Requires High School/ GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience.

Preferred Qualifications:

Bachelor’s Degree

Four years of office or administrative support experience OR equivalent education/experience.

Familiar with UW system - SDB, MyGrad, Ariba, PurchasePath and Canvas

Familiar with Zoom

Work experience in higher education

Proficient in Microsoft office suites including office 365 and Adobe Acrobat

Experience working with database and data management

Excellent verbal and written communication skills

Demonstrated ability to effectively prioritize tasks and projects

Excellent organizational, planning and problem-solving skills

Demonstrates independence and initiative

Experience in survey designs, data collection and reporting

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.