Job description

Please visit the Tacoma Community College website for thefull listing and to apply to have your application received and reviewed.

Two Positions Available

Since opening its doors in 1965, Tacoma Community College has provided a high-quality, affordable education to more than 500,000 people. Serving Tacoma, Gig Harbor, the Key Peninsula, online students and the women’s prisons, TCC educates about 11,000 students annually. Many TCC students are the first in their families to attend college, 58 percent receive financial aid, 13 percent have children, 42 percent are students of color, and 48 percent work while attending school. TCC has two campuses, the main campus in Tacoma and another in Gig Harbor. Situated northwest of Tacoma across the Narrows Bridge, the Gig Harbor campus offers credit and non-credit courses.

TCC is committed to developing and sustaining a vibrant educational environment where all students can thrive by providing educational opportunities such as learning communities, honors programming, undergraduate student research, bachelor of applied science degrees, and study abroad. TCC is committed to student success, and promotes innovation to help students. TCC is one of 67 colleges selected nationally to participate in the Department of Education’s Second Chance Pell pilot program, providing access to education for incarcerated individuals. Designated a Military Friendly College®, TCC is proud to serve Pierce County’s military community. In fall 2018, the college opened a food pantry on campus to support students experiencing food insecurity and was recognized by the Harvard Kennedy School for its College Housing Assistance Program, a community partnership that helps students access affordable housing.

Position Overview
Tacoma Community College is seeking two dynamic and innovative individuals to serve as Administrative Assistants for our Workforce, Business, Healthcare & Wellness Division. This unit encompasses most of the college’s Career Training Programs. These positions are integral in moving the college’s commitment to Guided Pathways forward. The ideal candidates will be passionate about working collaboratively with faculty, staff, and administrators to expand the access and supports for our students. The positions will work closely with our leadership team including the Associate Dean for Business, Associate Dean for Nursing, and the Director of Workforce. Two positions are open – one for the Business, Paralegal & Technology Pathway and one for the Nursing Program which is part of the Healthcare Pathway.

Essential Functions

• Provides confidential administrative support to their supervisor.
• Prepares reports: compile, analyze, sort, and compare various forms of data.
• Create, edit and maintain spreadsheets, charts, and graphs of department, division and college wide data. Research, compile, sort, and analyze division budget data and prepare reports and forecasts of budget and salary expenses.
• Provides expenditure control; evaluates costs and assists with purchases for expenditures including equipment, supplies, and furniture; develop cost estimates for equipment needs, space renovations, and projects. Prepares documents such as voucher distributions, purchase requisitions, deposits, travel, transfers; reconciles bank statements while monitoring expenditures and budget status.
• Screen, prioritize and respond to all incoming communication. Manage and maintain their supervisor’s calendar.
• Monitor enrollment numbers: produce documents, data collection and presentation documents, as well as accurate and effective publications by using a variety of software programs.
• Coordinates and supports onboarding and offboarding of division faculty and staff, to include coordinating and supporting the division recruitment process: scheduling hiring committee meetings, preparation of screening materials, sorting and maintaining applications received, scheduling interviews, preparing candidate information and preparation of hiring/onboarding materials.
• Supervises, trains, mentors and evaluates staff involved in the performance of duties associated with supporting pathway programs.
• Coordinates and builds the quarterly course schedules according to the course calendar.
• Works with divisional leadership to coordinate course offerings, resolve room/scheduling conflicts, and maintain current information within CTC Link.
• Coordinates and prepares the faculty quarterly contracts in collaboration with Human Resources.
• Compiles and coordinates paperwork for program reviews for the division.
• Prepares, reviews and submits reports for Accreditation, Assessment, budget development and other information as requested.
• Serve as liaison and point person between division and public. Serve as a liaison between program chairs and division leadership and, students and division leadership. Use discretion, tact and diplomacy to interact effectively with diverse staff, students, and public and community populations.
• Represent the Associate Dean and division in meetings, task forces, and other college activities.
• Participate in college professional development, training, and governance opportunities as needed.
• Coordinate requests and work related to rooms, building, equipment, grounds, and maintenance.
• Perform other related work as required.

Job Type: Full-time

Pay: $41,760.00 - $50,592.00 per year

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Tacoma, WA 98466: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative assistant: 3 years (Preferred)

Work Location: One location

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