Job description

Bachelors Degree or higher preferred

A second language is a plus

Administrative Assistant Job Description

• Assist the Executive Director with the administrative duties, accounts payable and receivable duties. Also assist the Executive Director with the creation of grant applications, budgets, reports and city applications. Provide administrative support to Executive Director for overall agency management and funding programs.

• Candidate must be a master multi-tasker with excellent communication skills and an upbeat attitude. Candidate should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements.

• Candidate will ensure counselors and other staff are providing timely client tracking, inputting and closing of files via Microsoft Dynamics, mPact Pro, and/or other HUD compliant Client Management Systems, Word, Excel, etc.

• In accordance with all grant requirements, assist the Executive Director, housing counselors and Fair Housing program manager with compiling and preparing documents for quarterly & annual reporting to various funders including CDGB, HUD and FHIP grants.

• Create forms and track to ensure counselors and outreach staff are properly inputting client intake forms and group workshop intake forms in a timely manner so client data is ready for quarterly and annual grant reporting. Run grant and agency reports on quarterly, annual and as needed basis.

• Actively participate in monthly quality and process reviews to improve the effectiveness of housing counseling services. Prepare in advance; provide feedback and suggestions related to improvements as needed or asked.

• Actively communicate with Executive Director, consultants, housing counselors and Fair Housing program manager to discuss improvement of delivery of services, efficiency, problems, issues and concerns.

• Organize and attend staff meetings and training as required.

• Performs other duties as assigned.

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• El Cajon, CA 92020: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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