Job description
POSITION SUMMARY: We are looking to hire a self-directed full-time Administrative Assistant to join our team The qualified candidate must be effective in planning, prioritizing and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability within the organization, this person should be comfortable taking the initiative when faced with administrative decisions.
Responsibilities:
- Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
- Plan meetings and take detailed minutes.
- Coordinates supply orders while ensuring fiscal responsibility.
- Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on
the executive’s behalf
- Maintains comprehensive and accurate records
- Performs minor accounting duties; code invoices, compile expense reports, etc.
- Maintains an efficient and organized filing system to include any pertinent information for hospital operations as instructed
by the CEO
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with Corporate Team and facility employees to handle requests and queries from senior managers
- Maintains strict confidentiality at all times
- Performs other duties as assigned
QUALIFICATIONS:
1. High School diploma or equivalent preferred
2. Basic knowledge of Microsoft Office (Word, Excel, PowerPoint) preferred
3. Must be able to be organized and multitask on projects
4. Previous experience in a hospital and/or psychiatric setting preferred
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