Job description
For Current Gilead Employees and Contractors:
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Job Description
Position Overview
We are seeking an experienced, highly organized, and proactive administrative professional to coordinate all aspects of general office management for our QA team, the majority of which are based in the manufacturing site in Cork. The position will be based in our Cork site, supporting the VP, Quality and the Quality Assurance Leadership Team and will have a high level of visibility and interaction within the PDM organization.
Key Responsibilities:
- General office management ensuring smooth running of the department.
- Implement company and internal administrative policies and procedures and support employees to do the same.
- Schedule and manage general meetings as requested.
- Perform routine activities such as word processing, answering calls, creating PowerPoint presentations, assembling reports and filing.
- May be involved in process improvement/innovation activities which may involve desk based research, the adoption of new technologies and the ability to implement new processes to enhance the department.
- Use advanced level software programs such as MS Outlook, Excel, and PowerPoint to create graphs, charts, spreadsheets, and presentations as required.
- Understand the goals and objectives of the department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly.
- Interface with a very broad range of internal management and employees in the course of meeting a wide range of administrative needs.
- Coordinate events which includes the planning, organizing and implementation of a number of event activities.
- Assist the team with travel, hotel, expense reports and tools and materials for presentations.
- Coordinate the preparation of site annual budget.
- Work closely with Facilities, IT, Reception and Health & Safety on department space planning or office set-up.
- Schedule candidate interviews and arrange hotel and travel accommodations ensuring a positive candidate experience in partnership with Talent Acquisition as required.
- Work closely with QA to assist in the orientation and onboarding of new employees within the department.
Knowledge, Skills and Abilities:
- Demonstrated effective verbal, written, and interpersonal skills
- Strong attention to detail and highly organized
- High level of integrity and confidentiality with sensitive information
- Proven knowledge and understanding of administrative and office policies and procedures
- Demonstrated high level of proficiency with MS Office Suite, Outlook, Word, PowerPoint and Excel
- Works under minimal supervision; proactive and anticipates the site’s needs and manages accordingly
Specific Education and Experience Requirements
- Requires relevant administrative experience supporting site leadership team or senior executive
- Relevant general business administration qualification/training
Equal Employment Opportunity (EEO)
It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.
For Current Gilead Employees and Contractors:
Please log onto your
Internal Career Site
to apply for this job.
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