Job description

Administrative & Data Assistant
Position: Administrative & Data Assistant – Development/ Fundraising
Position location: St. Louis, Missouri
Council website: www.stlbsa.org

Position Overview:
Provide administrative support to the development and fundraising team. Directly responsible for Friends of Scouting, special event, grant, and database support. The position reports to the Chief Development Officer/ CDO.

Principal Responsibilities:
· Provide administrative support to assigned directors, including calendar management, telephone support, filing, and mail processing. As needed, coordinate appointments and meeting materials.

· Serve as donor database assistant to include weekly acknowledgments, reports, processing of donations, and other data needs.

· Work closely with directors to prepare materials for annual Board Friends of Scouting campaign including acknowledgements and reminders. Manage bi-annual recognition society mailings and material distribution.

· Assist directors with special projects, which may include, preparing, editing, and proofreading documents; preparation of general correspondence; fundraising reports; manage the development department supplies and equipment.

· Manage grant applications and reports working alongside directors and grant consultant.

· In cooperation with directors, assist in the planning and execution of events and meetings. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.

· Perform other duties as assigned.

Materials and Equipment Used:
Telephones, computers, printers, copiers, and office supplies.

Physical Activity:
Reaching, standing, walking, pushing, pulling, lifting, talking, and hearing.

Physical Requirements:
Sedentary and light work.

Mental Demands:
Reading, detailed work, confidentiality, problem solving, training, math, reasoning, verbal communication, written communication, customer service, multiple concurrent tasks, and constant interruptions

Working Conditions:
The worker is not substantially exposed to adverse environmental conditions.

Qualifications:
· Possess a high school education or equivalent. Associates or relevant

· Possess skills in a variety of administrative skills, computers, data entry, copier systems, telephones, etc.

· Possess strong skills in Raiser’s Edge, Microsoft, telephone, grammar, and spelling.

· Donor management experience preferred.

· Read and interpret documents and apply critical thinking to perform job.

· Must have integrity, superior organizational skills, ability to communicate effectively, be a team player and have a strong work ethic.

· Keep a friendly and helpful attitude towards Scouts, Scouters, and the public.

· Possess a professional appearance and telephone presence.

Compensation:
The Greater St. Louis Area Council is an equal opportunity employer. Scouting offers benefits to include medical, prescription coverage, dental, vision, life-insurance, long-term disability, family medical leave, maternity leave, accidental death, a defined benefit retirement plan, plus compensation for authorized and approved business-related expenses. We also offer a generous vacation policy and holiday observances.

Salary: $18.00/ Hour

How to apply:
Qualified candidates must submit cover letter and resume. Only the most qualified candidates will be contacted.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Excel &/or Database: 1 year (Preferred)

Work Location: In person

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