The OATH Trials Division seeks to hire a full-time Confidential Secretary who will provide administrative support on a daily basis for the Administrative Law Judges of the Trials Division.

Specific duties will include, but are not limited to:

¿ Preparing highly confidential material in set office formats;
¿ Making edits and revisions of legal documents and transcripts;
¿ Preparing all written materials accurately and with correct spelling and grammar;
¿ Using agency recording software and headphone equipment, and promptly uploading recordings of proceedings for transcription;
¿ Proof-reading, correcting reports and recommendations, and other decision and correspondence for final distribution in accordance with instructions;
¿ Preparing and distributing correspondence;
¿ Arranging conference calls with multiple parties and screening all calls for the judges;
¿ Performing data entry, scanning, and filing electronic documents into the agency’s databases;
¿ Providing support for all other related support functions and tasks assigned.
¿ Setting up virtual conferences and trial proceedings for the judges and multiple parties and attorneys;
¿ Assisting the judges with their scheduling and calendars;
¿ Arranging for language interpretation services as needed; and
¿ Monitoring and reporting to the supervisor on the quality of interpretation and transcription services.

The candidate must be capable of exercising sound judgment under supervision, maintain the confidentiality of sensitive investigative and adjudicatory information, and must be a strong team player.

Qualification Requirements
1. Graduation from a senior high school or evidence of having passed an examination for a high school equivalency diploma and three (3) years of satisfactory, full-time experience in stenographic work; or a satisfactory equivalent; and

2. Ability to take dictation at the rate of 90 words per minute and type a minimum of 45 words per minute.

• Knowledge of Microsoft Word, Excel, Outlook, Webex, Teams, Zoom.
• Office experience as well as demonstrable background dealing with members of the public.
• Excellent oral and written communication skills.

For City employees, please go to Employee Self Service (ESS), click on Recruiting Activities > Careers, and search for the Job ID listed.
For all other applicants, please go to www.nyc.gov/jobs/search and search for the Job ID listed.

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW.
APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL.

No telephone calls, faxes or personal inquiries please. Only those candidates under consideration will be contacted.

For more information about OATH, visit us at: www.nyc.gov/oath

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.