Available Title(s):
105F-YN_CS_NPS - Administrative Assistant 2

Business Title:
Administrative Assistant

Employee Type:
Classified

Time Type:
Full time

Position Term:
12 Month

Position Details:

Summary of Duties:

The Administrative Assistant supports the work of IREACH's Business Office Manager and provides administrative assistance to the Co-Directors. Under the supervision of the Business Office Manager, the position performs administrative projects; coordinates regular communication between IREACH, other WSU units, as well as community partners; participates in purchase reconciliation; and assists in supporting the IREACH office needs. This position is responsible for the maintenance and prioritization of Co-Directors schedules, coordinates incoming and outgoing communications of the Co-Directors, and handles information that requires confidentiality and the exercise of discretion.

Essential Duties:

• Administrative Support - 50%
• Budget/Fiscal Activities - 25%
• Office Management - 20%
• Other - 5%

Required Qualifications:

One year of experience as an Administrative Assistant 1 OR a Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.

Additional Requirements:

• Proficient with Microsoft Office software.
• Demonstrated ability with strong written/oral communication and organizational skills, and ability to work independently and as part of a team on multiple projects.
• Demonstrated effective leadership skills.
• Willing and able to work flexible hours, including evenings and weekends when necessary.
• A valid driver's license, or evidence of equivalent mobility, required at the time of hire.

Preferred Qualifications:

• Experience in higher education.
• Experience in research programs.
• Demonstrated effective leadership skills.
• Demonstrated experience managing multiple priorities with varying deadlines.
  

Additional Information:

Area/College: WSU Spokane
Department Name: Institute for Research and Education to Advance Community Health (IREACH)
City, State, Zip: Seattle, WA 98101

Department Link: https://ireach.wsu.edu/

Monthly Salary: Range 37, $3,321 to $4,013 (Step E-M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

For a more detailed summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.pdf. Find total compensation here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.

FTE: 100%

This is a Permanent position.

Posting Screening and Close Dates: This position has been reposted.

The screening of applications will begin April 10, 2023. Applicants must submit their completed application by April 16, 2023 at 11:59 p.m (close date).

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following documents to their online application.

• Resume (required)
• Cover Letter (required)

External candidates, please upload all documents in the "Resume/CV" section of your application. Internal candidates, please upload all documents in the "Resume/Cover Letter" section of your application.

Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Applicants will be requested to provide contact information for professional references within the online application.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Seattle-WA/Administrative-Assistant_R-8763

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.

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