Job Summary

The Facilities Planning & Capital Projects Department (FPCP) provides project planning, architectural design/coordination, construction, and project management services, as well as campus master planning and space management for Cal Poly. Under the general supervision of the Executive Director for Facilities Planning and Capital Projects, the Administrative Assistant provides high-level administrative support in a complex environment to ensure the day-to-day fulfillment of the responsibilities of the executive offices. This position performs a wide range of executive support functions of broad scope and complexity requiring outstanding professional ability, proactivity, professional judgment, and a thorough knowledge of the organizational structure, programs, and services provided by the FMD organization

Department Summary

Facilities Management and Development (FMD), a unit within the Administration and Finance Division (AFD), is responsible for the planning, design, construction, operations, maintenance, and repair of university facilities and grounds. FMD consists of four critical and interdependent support departments, including Facilities Customer & Business Services; Environmental Health & Safety; Facilities Planning & Capital Projects; and Facility Operations. In support of the Cal Poly mission, the Facilities and Management and Development department is committed to promoting a culture that values individual and organizational integrity, civility, and diversity.

Key Qualifications

• Ability in taking initiative, recognizing and anticipating the needs of department leadership, including schedule management, communication transactions, information preparation, records management, and data analysis.
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to represent the department in a professional and conscientious manner.
• Ability to effectively evaluate requests.
• Ability to remain dependable while handling a complex and fast-paced work schedule with frequent interruptions and while giving attention to detail.
• Demonstrated ability to maintain records, retrieve data, prepare, and present reports using computerized recordkeeping systems, and databases.

Education and Experience

EDUCATION AND EXPERIENCE:

• High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.

LICENSES, CERTIFICATES, DEGREES, CREDENTIALS:

• Possession of a valid driver's license or the ability to obtain by date of hire.

Salary and Benefits

Anticipated Hiring Range: $46,224 - $60,348 Per Year

Classification Range: $44,172 - $72,408 per year

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.