Position Number

TBD

Division

Enrollment Management - DEM

Department

Veterans and Military Affairs

FLSA

Non-Exempt

Salary Grade

104

Salary Classification

Classified

Annual Salary Range

Hourly Salary Range

$9.62 - $11.90

Employment Status

Part-time (25 hours per week) 12 Mos Regular

General Description

The purpose of this position is to provide office administrative support for the Veteran and Military Affairs department and to assist with departmental events and programs.

Essential Job Duties

1. Assist with the dissemination of general information regarding Veteran benefits and/or services
2. Provide assistance to students and parents with general inquiries about Veteran benefits via phone, email, or in person;
3. Maintain and organize related files;
4. Assist in the processing of accurate and timely enrollments as Veteran Affairs SCO (School Certifying Official) certifications for all Veteran Affairs educational entitlement programs;
5. Assist with maintaining regulatory, information security, and confidentiality compliance in accordance with federal, state, and UM guidelines;
6. Assist with providing support and consultation for veterans’ related issues on campus (transition assistance);
7. Assist with maintaining positive relationships with key offices in order to facilitate services to students receiving veterans-related educational benefits;
8. Assist with maintaining accurate and current information in related UM informational systems;
9. Assist with the reporting of student enrollment information, due process, approved programs, tuition/fees, and contact information;
10. Assist with the development and distribution of accurate and current Veteran Affairs office publications to relevant constituencies (brochures, flyers, posters, web content);
11. Assist with the facilitation of scholarships for students receiving veteran’s entitlements, as needed;
12. Office administration responsibilities, as assigned;
13. Manage work study students’ training, interviewing, schedules, contracts, approving timesheets, and tasks;
14. Participate in UM’s Student Life group Campus Veteran Association (CVA);
15. Contribute to UM’s VMA social media platforms.

Additional Duties

Essential Job Duties are intended to be examples of duties and are not intended to be all-inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer service approach at all times.

Knowledge, Skills and Abilities

Knowledge in MS Excel, MS Word, Outlook, and database skills;
Strong writing and editing skills;
Well organized and detail oriented;
Ability to communicate well with all constituents, on and off campus;
Customer service orientation;
Ability to perform multiple tasks simultaneously;
Ability to operate office equipment including copiers, printers, and facsimiles;
Experience answering multi-line phone systems;
Knowledge of Web design and/or graphics arts skills;
Experience with Banner software.

Education and Experience

The educational requirement for this position is: High School diploma/GED
Education substituted for experience? Yes

This position requires 1 year of related experience. Experience as an administrative assistant or receptionist is strongly preferred.
Experience substituted for education? No

Experience as a VA Federal Work Study student is preferred.

Licenses, Certification or Registrations

None

Environmental Working Conditions

Indoor

Travel Requirements

Light Travel

Number of Vacancies

Desired Start Date

Physical Requirements

Standing: Under 1/3 of the time; walking: Under 1/3 of the time; sitting: Over 2/3 of the time; using hands: Over 2/3 of the time; reaching with hands and arms: Up to 2/3 of the time; talking or hearing: Up to 2/3 of the time.

This position requires lifting:

Up to 10 pounds: Under 1/3 of the time; up to 25 pounds: Under 1/3 of the time.

This position has the following special vision requirements:

No special vision requirements.

Open Date

02/23/2023

Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Additional Statement

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.

Diversity Statement

In keeping with the charge of the President’s Diversity Task Force, which is “…to implement practices that help the University recruit and retain a diverse workforce and to foster initiatives that promote an inclusive campus environment,” UM is actively seeking applicants who fully represent racial, ethnic, and cultural diversity.

EEO Statement

UM is an AA/EO/Veterans/Disability Institution

Quick Link

https://jobs.montevallo.edu/postings/7593