Job description

SUMMARY:
Responsible for providing assistance to the team which consists of the secretaries and timekeepers as well as performs a variety of duties and others deemed appropriate. The Administrative Clerk will maintain an open line of communication with the Human Resource Manager regarding assignments and projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

Provide team support to team’s timekeepers and staff

Prepare File Action Reports during the process of closing files. Quality-control the files to ensure they are prepared according to the Records Center’s guidelines and specifications.

Become familiar with the file walls and files in order to assist the secretaries with their filing.

Type letters, update indexes and create binders.

Provide assistance to secretaries with entering billable time into Elite.

Provide assistance to secretaries and timekeepers with projects deemed appropriate.

Create a positive “will-do” attitude.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree.

Organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.

Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.

Accurate typing ability of 50 wpm and comprehensive computer and office equipment experience.

Work occasionally requires more than 40 hours per week to perform the essential duties of the position.

Work requires sitting, bending, stooping, computer keyboarding and continuous use of the hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more.

Under certain circumstances the Firm may substitute experience for educational requirements and vice versa.

Flexibility in daily schedule to accommodate unexpected crisis situations resulting from attorneys, paralegals, and secretaries work needs is needed.

Ability to communicate concerns to HR Manager.

Possess the drive and ambition to succeed and work in a team environment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

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