Job description
Advertisement Closes
5/16/2023 (8:00 PM EDT)
23-03880
Administrative Specialist I
Pay Grade
09
Salary
$25,213.92
Employment Type
EXECUTIVE BRANCH | FULL TIME, ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
Hiring Agency
Justice & Public Safety Cabinet | Department of Corrections
Location
Probation and Parole
101 North 7th Street, 3rd Floor
Mayfield, KY 42066 USA
101 North 7th Street, 3rd Floor
Mayfield, KY 42066 USA
Description
Are you ready to Brave the Challenge?
If you want to make a difference in your community and be a part of a cohesive team, the Department of Corrections may have a career opportunity for you!
The Division of Probation and Parole is hiring for an Administrative Specialist I. This position is primarily operational in nature, with a span of control to include district and/or field offices within specific geographic areas and staff assigned to those areas. Employees within this position may report to the District Supervisor and/or Assistant Supervisors.
Responsibilities include, but are not limited to, the following:
If you want to make a difference in your community and be a part of a cohesive team, the Department of Corrections may have a career opportunity for you!
The Division of Probation and Parole is hiring for an Administrative Specialist I. This position is primarily operational in nature, with a span of control to include district and/or field offices within specific geographic areas and staff assigned to those areas. Employees within this position may report to the District Supervisor and/or Assistant Supervisors.
Responsibilities include, but are not limited to, the following:
- Drafts or prepares correspondence, detailed forms, reports or other materials
- Makes decisions based upon defined rules, regulations, methods or procedures for the processing of documents and may communicate these decisions to others
- Answers inquiries and provides detailed information on office inquiries in person, by telephone and/or electronic mail
- Checks, maintains or prepares records such as financial documents, time/attendance, travel vouchers or related documents
- Ensure office has needed supplies and orders supplies as needed with supervisor approval
- Assists supervisors with maintaining documentation for accreditation
- Answers incoming phone calls and greets visitors to the office
- Assists with inventory control
- Processes and disseminates incoming mail and ensures outgoing mail is processed daily
- Maintains database of forms and ensures printed documents are available for offender and staff use.
- Ability to work independently and with limited supervision
- Strong written and oral communication skills
- Ability to multitask
- Ability to prioritize multiple assignments
- Familiar with Excel and Outlook
- Positive and helpful attitude to support the district and division as a whole
- Ability to adapt to the ever-changing needs of the Department and Division
Minimum Requirements
EDUCATION: High School Graduate
EXPERIENCE, TRAINING, OR SKILLS: Three years of experience in business, administrative work, research, or clerical experience.
Substitute EDUCATION for EXPERIENCE: College will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: NONE
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Steve Balentine at Steve.Balentine@ky.gov.
An Equal Opportunity Employer M/F/D
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