FRAMINGHAM PUBLIC SCHOOLS

OFFICE OF TEACHING AND LEARNING

TITLE:

Twelve (12) Month Assistant Office Manager

POSITION SUMMARY:

To assist in day-to-day operations, planning, and organization, maintaining efficient systems and processes, and interacting with parents and the community, in order to support the high quality and efficient running of the department. Dedicated to ensuring that families, returning and new, have the information they need for a successful start of school.

OUR MISSION:

Framingham Public Schools is committed to excellence for all students. Our mission statement guides our work: Through a comprehensive education, we aim to create and empower free-thinking, responsible citizens who can participate equally in our rich and diverse community. FPS and the community stand united in our core values: Providing a safe, inclusive, culturally responsive teaching and learning environment; Engaging antiracist and responsible civic advocates; Respecting diversity of thought, learners, cultures, and community; Fostering learning and healthy growth of all students and staff; Ensuring every school will be an active, participatory, equitable community.

Diversity among teachers undoubtedly advances the academic achievement of students. Compliance obligations establish a baseline which we seek to exceed. As a district, Framingham Public Schools is committed to achieving, developing, and maintaining a workforce reflective of the rich racial, linguistic, and cultural diversity of our students. Framingham Public Schools aims to teach our children, and ourselves, to be culturally proficient and inclusive in order to live, learn, and work together in a vibrant and diverse world.

Indeed, Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills, perspectives, and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included, valued, and respected and have access to equal opportunity, which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.

Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from persons with disabilities and who identify as members of historically underrepresented groups.

CERTIFICATES, LICENSES, AND REGISTRATIONS:

An Associate’s or Bachelor's Degree from an accredited college or university is preferred.

TRAINING AND EXPERIENCE:

Candidates who are fluent in Spanish and/or Portuguese are preferred.

Framingham Public Schools seeks candidates whose background, teaching, or service has prepared them to contribute to our commitment to diversity and inclusion in all aspects of education. Also, we are interested in candidates who will bring to their professional practice the perspective that comes from a non-traditional educational background or an understanding of the experiences of those underrepresented in the educational field.

SKILLS AND ABILITY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Demonstrated knowledge of computer use and appropriate applications, including the Google platform, MS Office, and databases. Knowledge of Excel, Microsoft Office, and X2 preferred. Ability to work with diverse populations. Exceptional accuracy and attention to detail. Excellent organizational skills and demonstrated ability to carry out procedures involving multiple components and people. Demonstrated ability to communicate effectively, verbally and in writing. Strong ability to maintain confidential information. Flexible, timely, able to multitask, and comfortable working in a fast-paced environment. Diplomacy, and a warm customer service approach. Ability to work as part of a team. Such alternatives to the above qualifications as the Framingham School Department may find appropriate and acceptable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position.

• Preparation and distribution of agendas and minutes (including research, preparation, and production of agendas, and supportive material) for all meetings.
• Track and complete all follow-up assignments from any meetings attended by the Assistant Superintendent for PreK-12 or his/her designee.
• Provide reports as may be required by the Assistant Superintendent for PreK-12.
• Support the FPS Professional Development Committee by helping with communication and organization of district professional development. Support the office in the preparation, oversight and tracking of grants.
• Prepare budget reports, billheads, and/or purchase orders as required.
• Prepare charts, graphs, and supportive material for any presentation including but not limited to budget matters and School Committee meetings.
• Prepare and assist in the inventory and purchasing of office materials and curriculum resources.
• Sort and distribute US and inter-District mail
• Prepare, process, and mail all Office of Teaching and Learning documents to parents and internal personnel
• Copy and prepare Office of Teaching and Learning files for distribution as needed
• Follow timelines and legal procedures
• Assist with homeschool education correspondence, record-keeping, and reporting.
• Provide administrative support to the Gifted and Talented program, including but not limited to correspondence, record-keeping, materials ordering, preparing meeting minutes, and reporting.
• Provide administrative support to PreK Expansion efforts, including but not limited to correspondence, record-keeping, materials ordering, preparing meeting minutes, and reporting.
• Prepare any correspondences as directed by the Assistant Superintendent for PreK-12 and/or their Assistant Directors or Coordinators
• Input invoices into MUNIS
• Assist with the creation of reports and development of timelines
• Regular communication with Special Education, Health and Wellness, and Multilingual Education, Fine and Performing Arts, and Teaching and Learning department staff, including both email communications and telephone
• Manage calendars for Assistant Superintendent for PreK-12; coordinate and schedule meetings as requested
• Assisting the Office of Teaching and Learning by answering emails and phone calls and helping to answer questions for families.

Other:

Assume additional responsibilities as directed by the Assistant Superintendent for PreK-12.

PHYSICAL WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work in an office with moderate noise levels (such as computers and printers) and controlled temperature conditions. The position requires frequent sitting, standing, walking, and reaching with hands and arms occasionally. Ability to talk and to hear continuously. Ability to lift up to 20 pounds periodically. Finger dexterity is required continuously for the normal work shift, such as for typing, filing, dialing the phone, etc. Some travel between schools may be necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required.

REPORTS TO:

Assistant Superintendent for PreK-12 and/or their designee.

The performance of this job will be evaluated as per the Framingham Teachers Association Secretaries (Unit S) Contract.

SUPERVISORY RESPONSIBILITIES:

Not Applicable.

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:

This position is classified as non-exempt (Hourly).

TERMS OF EMPLOYMENT:

Covered under Framingham Secretarial Association (Unit S) Contract. This is a twelve-month position. Please note that the District reserves the right to transfer all personnel among buildings on an as-needed basis to serve the best interests of all students as long as such transfer is in compliance with the Framingham Teachers Association Secretaries (Unit S) Contract.

HELPFUL LINKS:

Framingham Secretarial Association (Unit S) Contract

Click here for more information about our amazing benefits!

Framingham Public Schools provides equal employment. opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.