Job description
Definition & Distinguishing Characteristics
The office of Behavioral Health has one opening for an Office Assistant II. If you take pride in your work and are able to perform a variety of responsible clerical work in support of the Behavioral Health department, then you would be the perfect fit to join our dynamic team!
This position requires the ability to speak, read and write Spanish in addition to English. The successful applicant will be required to pass a proficiency exam.
WHY I SHOULD CHOOSE TO WORK FOR COLUSA COUNTY:
Work/life balance
Fun and dedicated staff with a family atmosphere!
Competitive salary commensurate with education and experience.
Excellent benefit package, including fully PAID health insurance and a generous retirement benefit (3% @ 60 for Classic Members or 2% @ 62 for New Members); that means a lifetime paycheck upon retirement!
Colusa County’s residents enjoy the best of both worlds: ready access to major metropolitan areas while taking advantage of affordable housing associated with the area’s friendly, small-town environment
The region is blessed with sweeping mountain vistas, open space, and clear skies
Did we mention? No traffic! The only downside to this is that you will need to come up with a difference excuse if you are running late :-)
If you are ready to make a difference in our community, don't miss this great opportunity and APPLY today!
Confidence can sometimes hold us back from applying for a job. But we'll let you in on a secret: there's no such thing as a 'perfect' candidate. Colusa County is a place where everyone can grow. So, however you identify and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.
ABOUT THE COUNTY
Nestled in the heart of the Sacramento Valley, the County of Colusa is a safe and vibrant community rich in history and tradition, and offering a wonderful environment in which to live, work and play. The County, with approximately 22,000 residents, includes two incorporated cities: Colusa, which is the county seat, and Williams. The local economy is largely agriculturally based, producing crops valued at more than $900 million each year and exporting farm commodities throughout the United States and over seventy countries worldwide.
Colusa is centrally located approximately 60 miles north of Sacramento. Interstate 5 offers a north / south route through the county. Our location is approximately:
- 2.5 hours from Lake Tahoe
- 1 hour from downtown Sacramento
- 3 hours from the Fort Bragg-Mendocino coastline
- 2 hours from San Francisco
- 1.5 hours to Redding
- 80 minutes from Napa/Sonoma Wine Country
County government business is still conducted within the historic courthouse which was built in 1861 and has operated continuously ever since. The County’s annual General Fund budget is roughly $39 million; the total budget is approximately $137 million. The workforce is comprised of approximately 400 full-time equivalent positions.
Colusa County also offers many diverse outdoor recreational opportunities and is considered to be a sportsman’s paradise. The Sacramento River meanders through the County. Portions of five national protected areas are located within the county: Butte Sink Wildlife Refuge, Colusa National Wildlife Refuge, Delevan National Wildlife Refuge, Mendocino National Forest, and Sacramento National Wildlife Refuge. Recreational opportunities such as hiking, bird watching, camping, and water sports abound. The Sacramento River and local lakes, offer world-class fishing.
Take a break from the hustle and bustle of city life and come work for Colusa County!
Distinguishing Characteristics:
Office Assistant II- The Office Assistant II is the advanced journey level in the Office Assistant series. Incumbents may act as lead worker to a group of office support staff, exercise detailed subject matter knowledge of a specific and/or complex program area or specialized record keeping system, or independently perform complex clerical tasks. Incumbents in this position exercise initiative and independent judgment within general policies and procedures. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or if filled from the outside, require prior administrative/clerical experience.
Incumbents within the series do not automatically advance to the next level but may become eligible to advance, at the discretion of the Department Head, upon meeting the minimum requirements and demonstrating the appropriate skills and knowledge through a qualifying assessment and provided the next level position has been budgeted.
Supervision & Examples of Duties
Supervision:
Office Assistant II
Receives general supervision from supervisory or management staff.
May exercise functional and technical supervision over lower level clerical staff.
Examples of Duties:
Complexity of responsibilities will vary amongst levels. Important responsibilities and duties may include, but are not limited to, the following:
May train less experienced clerical staff in processes and procedures of assigned function; review work products ensuring quality, quantity and compliance with policies and procedures.
Act as a receptionist; answer the telephone and wait on the general public, providing information on departmental and County policies and procedures as required.
Provide information and forms to the public as needed; apply departmental policies and procedures in determining completeness of applications, forms, records and reports.
Type, word process and proofread a variety of documents including general correspondence, meeting minutes, agendas, reports, memoranda and statistical charts from rough draft, recordings or verbal instruction.
Perform a wide variety of general clerical work including the maintenance of accurate and detailed logs, records, verifying accuracy of information, researching discrepancies and recording information.
Operate a variety of office equipment including copiers, postage meters, facsimiled machines, and computers; input and retrieve data and text; organize and maintain disk storage and filing.
Compile information and data for statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data.
Contact the public and outside agencies in acquiring and providing information and making referrals.
Order, receive and organize office materials and supplies.
Receive, sort and distribute incoming and outgoing correspondence.
May receive and issue receipts for the payment of County fees; balance cash drawer as required.
May perform vision and audiometric tests; may assess required immunizations as required.
Perform related duties and responsibilities as required.
Qualifications
Office Assistant I
Knowledge of:
English usage, spelling, grammar and punctuation.
Providing administrative/clerical support.
Principles and practices of customer service.
Mathematical principles.
Skills in:
Modern office procedures, methods and computer equipment.
Fundamental principles and procedures of record keeping.
Ability to:
Learn and correctly interpret and apply the policies and procedures of the function to which assigned.
Respond to clients’ questions and direct to other staff as necessary.
Type or word process at a speed necessary for successful job performance.
Operate a variety of office machines including a computer.
Understand and carry out oral and written directions.
Communicate clearly and concisely, both orally and in writing.
Perform routine mathematical calculations.
Establish and maintain effective working relationships with those contacted in the course of work.
Perform general clerical work including maintenance of appropriate records (filing, alphabetizing, sorting) and compiling information for reports.
Perform independent organization of assignments.
Draft and proof documents and correspondence.
Office Assistant II
Knowledge of:
English usage, spelling, grammar and punctuation.
Mathematical principles.
Basic principles and practices of supervision and training.
Customer service principles.
Skills in:
Modern office procedures, methods and computer equipment.
Principles and procedures of record keeping.
Ability to:
Correctly interpret and apply the policies and procedures of the function to which assigned.
Perform complex clerical work including maintenance of appropriate records and compiling information for reports.
May provide training and lead supervision to staff involved in general clerical work.
Type or word process at a speed necessary for successful job performance.
Work independently in the absence of supervision.
Operate a variety of office equipment including a computer.
Understand and carry out oral and written directions.
Communicate clearly and concisely, both orally and in writing.
Perform mathematical calculations quickly and accurately.
Establish and maintain effective working relationships with those contacted in the course of work.
Training and Experience:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Office Assistant I
Experience:
Six (6) months of administrative/clerical experience.
Training:
Equivalent to completion of the twelfth grade.
Office Assistant II
Experience:
Training:
Supplemental coursework or training in business administration or clerical is highly desired .
Supplemental Information
PHYSICAL REQUIREMENTS
:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and copier; strength stamina, and mobility to perform light to medium physical work including transporting mail, supplies, filing, operating a motor vehicle and visiting various County and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. Finger dexterity is needed to access, enter, and retrieve data manually as well as using a computer keyboard, typewriter keyboard, or calculator, to set up and file various data and records, and to operate standard office equipment. Positions in this classification occasionally bend, carry, stoop, squat, twist, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to constantly move about on foot and to lift, carry, reach, push, and pull materials and objects, up to 30 pounds, as necessary to perform job functions. On occasion, when performing courier duties, exposure to inclement weather may occur.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and potential exposure to hazardous physical substances. Tasks may require exposure to illness/disease, work related stress and hostile clients. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
SALARY: (based on a 37.5 hour work week)
Office Assistant II $2787-4582
The County of Colusa is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals with disabilities. Colusa County encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.
Colusa County offers an excellent benefit package. For a summary of benefits, please click here: 2023 Benefit Summary
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