Overview

Responsibilities

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  Regional Board of Trustee Support and Planning * Coordinate Regional Health Board meetings and activities under the direction of the Executive Director of Board Relations. * Maintain governance records including meeting minutes and files. * Assist with the creation, production and editing of written materials and presentations. * Attends Regional Health Board meetings and maintains records and produces records in a timely manner and in accordance with the by-laws and format and style preferred. * Refers all board members requests to appropriate staff and assures timely response through follow-up and tracking systems. * Maintains the Regional Board files, determining the best system for quick recovery and response to any public request for documents consistent with Sunshine Laws (Open Meetings/Open Records Act) and other government public notice and access requirements, as appropriate. * Under direction of the Board Relations Manager, partnering with key staff and departments to ensure seamless meeting production planning and ongoing coordination, including working with the hospital presidents. * Maintains and tracks lines of communication between board members, advisory members and staff to ensure queries are addressed in a timely manner. * Notifies and tracks attendance of appropriate members at upcoming board meetings and events.
• Administrative Support * Provides the Chief of Staff to the CEO and Executive Director of Board Relations leverage in moving projects forward by assisting with information gathering, communicating with different parties, developing and monitoring plans, keeping track of responsibilities, and so on. * Managing the CEO support team workflows and priorities by anticipating steps ahead. * Researches and prepares background and support information for CEO meetings, speeches and presentations (internal and external), as appropriate. Preparing for and following up on internal and external meetings. * Proactively identifying ways to improve the efficiency and efficacy of the Office of Board Relations and Office of the President and CEO and support team processes by anticipating needs and identifying opportunities to develop processes and systems to streamline office flow. * Work as part of a team and/or take the lead in coordinating and planning organizational and joint collaborative meetings, communications, conferences and events.
• Project Management * Responsible for the management, execution and completion of projects and initiatives at the request of the Chief of Staff to the CEO and Executive Director of Board Relations. * Develops work plans to accomplish project/initiative goals and objectives and monitors progress toward their achievement. Conducts research and gathers information. * Plans and coordinates administrative procedures and systems and devise ways to streamline processes. * Prioritizing and managing multiple projects simultaneously and following through on issues in a timely manner.

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  Performs other duties as assigned
• Complies with all WellStar Health System policies, standards of work, and code of conduct.

Qualifications

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  Bachelor's Degree Required

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  minimum 3 years in a project coordination role. Proven ability to influence the efforts of others, even when not in a direct report relationship. Required
• Strong written and verbal communication skills. Required

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  Self-motivated, focused, positive attitude, flexible, and proactive;
• Ability to multi-task and work in fast-paced, demanding environment;
• Strong organizational and communication skills;
• Ability to deal with high-level outside communication;
• Professional appearance and mannerisms;
• Ability to partner (collaborate) and work well with people at all levels;
• Ability to identify creative solutions that address time, budget, quality;
• Ability to develop, organize, and implement office procedures and systems;
• Ability to make decisions and maintain confidentiality;
• Ability to initiate and complete projects with minimal supervision;
• Excellent oral and written communication skills;, composition, computer systems, prioritizing, and public relations skills;
• Executive-level contact;
• Advanced computer skills, Excel, Word, PowerPoint, Access;
• Excellent spelling, grammar, and editing skills;
• Record and compose minutes for board meetings