Job description
Position Details
Position Information
Recruitment/Posting Title
BUSINESS ADMINISTRATOR
Job Category
Staff & Executive - Administrative & Support - Management
Department
RWJ-Child Health Institute
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Business Administrator in the Center for Advancing Research & Evaluation for Patient-Centered Care (CARE-PC); Child Health Institute of New Jersey (CHINJ); and RWJMS Institute for Neurological Therapeutics (RINTS) within Robert Wood Johnson Medical School.
This position serves as the chief financial and administrative officer for the three Research Institutes: the Center for Advancing Research & Evaluation for Patient-Centered Care, (CARE-PC), the Child Health Institute of New Jersey (CHINJ); and the RWJMS Institute for Neurological Therapeutics (RINTS). Essential responsibilities include: preparation of annual budget and monthly financial statements; pre-award and post-award grants administration; review and approve expenditures; serve as institute human resources manager; provide strategic planning and advice to the Institute Directors; etc.
Among the key duties of this position are the following:
This position serves as the chief financial and administrative officer for the three Research Institutes: the Center for Advancing Research & Evaluation for Patient-Centered Care, (CARE-PC), the Child Health Institute of New Jersey (CHINJ); and the RWJMS Institute for Neurological Therapeutics (RINTS). Essential responsibilities include: preparation of annual budget and monthly financial statements; pre-award and post-award grants administration; review and approve expenditures; serve as institute human resources manager; provide strategic planning and advice to the Institute Directors; etc.
Among the key duties of this position are the following:
- Prepares and monitors the annual budget.
- Responsible for pre-award and post-award grants administration.
- Reviews and approves expenditures in the Rutgers MarketPlace procurement system.
- Serves as the departmental human resources manager.
- Advises and assists the Institute Directors with strategic planning, budget and financial management, and operational issues.
- Prepares business plans for faculty recruitment and coordinates steps and approvals in selection of finalist and preparation of letter of offer.
- Ensures establishment and on-going oversight of faculty start-up accounts and faculty discretionary accounts.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
FLSA
Exempt
Grade
35S
Position Salary
Budgeted Salary Range: $125K - $140K
Annual Minimum Salary
111235.000
Annual Mid Range Salary
147783.000
Annual Maximum Salary
184334.000
Standard Hours
37.50
Union Description
Non-Union
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Master’s Degree in Business Administration or business related discipline.
- A minimum of seven years of progressive financial and operational management experience preferably in an academic medical school or biomedical research institution.
- Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Demonstrated strong knowledge of and experience with financial and administrative systems (financial information systems, purchasing, payroll and human resources).
- Demonstrated capability of handling confidential and sensitive material and interactions.
- Outstanding human relations skills, and the ability to function in a team environment.
Preferred Qualifications
- Research administration experience including federal and foundation grants, contracts and subawards.
Equipment Utilized
- Standard office equipment (hardware/software)
- Computers; copy machine; scanners
Physical Demands and Work Environment
- PHYSICAL DEMANDS: Standing, sitting, walking, talking, or hearing. No special vision requirements.
- WORK ENVIRONMENT: Moderate noise (examples: business office with computers and printers, light traffic). This position is considered on site, however opportunities for hybrid in person / remote work may be permissible in accordance with Rutgers/RBHS policies.
Special Conditions
Posting Details
Posting Number
23ST0956
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Downtown New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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